Electronic Security Operations Coordinator

Kastle Systems•Abilene, TX

12d

About The Position

i2G Systems specializes in advanced physical electronic security and life safety solutions, with expertise in surveillance, access control, intrusion detection systems, biometrics, fence sensors, radars, ground sensors, and anti-drone technologies. The Operations Coordinator provides essential support to the Field Operations Manager and Project Managers across regional offices. This role is crucial for coordinating project functions from the award stage through completion, focusing on pre-mobilization activities. Key responsibilities include scheduling meetings, tracking tasks, setting deadlines, monitoring project status, updating management, and ensuring the accuracy of Project Manager reports. The position also involves assisting with resource scheduling, conducting audits of project management software, and providing feedback for process improvements. Accurate record-keeping, scheduling, and timekeeping are paramount. The role requires a dynamic, self-starting individual adept at problem-solving and driving projects to successful completion.

Requirements

Skills/experience using Microsoft Office applications including Outlook, Word, Excel, etc.
Ability to be creative and resourceful in obtaining solutions to uncommon applications.
Ability to effectively work independently and in a team atmosphere.
Strong organization skills, time management, and attention to detail.
Proficient verbal and written communications skills.
Ability to manage multiple priorities within a fast-paced environment.
Customer focus and a strong commitment to client satisfaction.

Responsibilities

Support BMO quote generation/site survey/sub pricing
Support BMO quote review
Verify pending projects are ready for project kickoff meetings.
Engage resources for kickoff meetings.
Schedule internal kickoff with PM, Ops, Engineering, Sales and assist in ensuring tasks are assigned and input into tracking software update project notes with critical items from kickoff checklist.
Engage with PM to coordinate post award site survey/customer kickoff (as needed).
Drive engineering, PM, Purchaser, and others assigned task to completion. Escalate past due items to Operations management.
Assist with ODC items such as rentals.
Validate material completion or partial receipt for early mobilization.
Assist PM to coordinate mobilizations (work with site, subcontractor, ODC provider, etc.)
Confirm readiness of all resources 1 week prior to mobilization
Hand over all task tracking etc. to PM upon mobilization.
Assist PM with customer kickoff.
Support change order process as needed from PM (coordinate and drive engineering, subs, etc.)
Check on deliverables that PM is responsible for providing. Drive them to completion.
Confirm labor is properly being assigned to jobs (audit function)
Remind PMs of billing milestones as well as monthly billing updates
Drive project closeout tasks (Ensure PM are closing out the project and they are documenting the project closeout)
Ensure that final billing is complete and encompasses all change orders etc.
Compile lesson learned from all PMs and assist Operations prepare response.
Provides support to Business Development, Sales, and other departments, as needed, with guidance from Operations management.
Other needs as required by the company.