Electronic Resources Administrative Specialist, Administrative Analyst/Specialist, Exempt I
About The Position
Reporting to the Associate Dean and serving as a member of the Collections and Technical Services team, the Electronic Resources Administrative Specialist (Specialist) performs specialized administrative, analytical, and program duties related to the electronic resource lifecycle, including license and renewal tracking, vendor communication, access troubleshooting, usage data collection and analysis, and workflow documentation for the University Library’s electronic resources. In addition, work involves participating in the development, alteration, implementation, and evaluation of administrative policies and procedures, while independently planning and conducting research, compiling data, and preparing and presenting reports with reliable conclusions and actionable recommendations. The Specialist contributes to the completion of broad and more complex projects and goals, often providing project leadership or representing the unit on key projects and events while supporting the effective stewardship of library collections and responsive service to students, faculty, staff, and other library users. Contacts involve interaction with all levels inside and outside the university, and may include dealing with sensitive and confidential information.
Requirements
- Bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
- Two or more years of related experience
- Intermediate proficiency with computers and Microsoft Office (Word, Excel) required
Nice To Haves
- Experience working in an academic library and managing library electronic resources, including one or more aspects of the e-resource lifecycle such as acquisition, activation, access management, renewal, troubleshooting, assessment, documentation, or cancellation
- Experience working in a consortial library environment with shared systems, collections, and e-resource management workflows
- Using collection assessment data (e.g., COUNTER reports, cost-per-use, overlap analysis, and renewal data) to support decision-making
- Documenting workflows, improving procedures, providing training, and contributing to cross-functional projects
- Knowledge of Google Suite
- Knowledge of personnel scheduling software
- Knowledge of library automated systems product
- Knowledge of ExLibris Alma
- Knowledge of Primo
- Knowledge of PeopleSoft
Responsibilities
- License and renewal tracking
- Vendor communication
- Access troubleshooting
- Usage data collection and analysis
- Workflow documentation for the University Library’s electronic resources
- Participating in the development, alteration, implementation, and evaluation of administrative policies and procedures
- Independently planning and conducting research
- Compiling data
- Preparing and presenting reports with reliable conclusions and actionable recommendations
- Providing project leadership or representing the unit on key projects and events
- Supporting the effective stewardship of library collections and responsive service to students, faculty, staff, and other library users
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Disability insurance
- Retirement (CalPERS)
- Tuition waiver
- Vacation leave
- Sick leave
- 15 paid holidays
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
