Elections Technician

Washington County•Government Center, MN

3d•Onsite

About The Position

This position will be working in the Elections Division of the Property Records and Taxpayer Services Department at the County Government Center in Stillwater. We are looking for an energetic customer service skilled individual with multi-tasking abilities who works collaboratively with others. This position is part of the team administering elections, including preparation for elections, post-election responsibilities, and providing customer service to voters. Duties will include administrative and direct work with election judges, including recruiting, hiring, communication, training, and other duties, work in an election judge management system database, and coordination of polling places. Provides customer service; completes financial and legal document research, preparation and processing, and performs general office duties.

Requirements

High School diploma or equivalent.
Prior experience with customer service, financial reporting, and database management is preferred.
Support and prioritize a welcoming and respectful workplace that fosters diversity and encourages contributions from all individuals.
Provide inclusive and equitable service to all members of the community with dignity and respect.
Demonstrate support for the County’s diversity, equity and inclusion program.
Promotes a culture of continuous quality improvement in the workplace.
Demonstrates knowledge of, or ability to learn, quality/continuous improvement.
Uses a computer, calculator, ten-key machine, copier, bar code machine, ten keypad, telephone, fax machine, mail opener, scanner, microfiche machine, printer, and voter equipment.
Demonstrates knowledge of policies, regulations, statutes, procedures, forms, terminology, and practices associated with supported division.
Uses equipment required in the division of employment.
Responds to both written and oral instructions.
Gathers and analyzes information skillfully.
Demonstrates accuracy and thoroughness.
Considerable knowledge of English, spelling, punctuation and mathematics; ability to make work decisions in accordance with the laws and policies of supported division.
Working ability to make accurate comparisons of verbal and numerical data.
Working ability to solve problems.

Nice To Haves

Paid work experience in elections administration
Work experience providing customer service to the public (in-person and over the phone) in a fast-paced environment
Paid work experience performing administrative tasks, such as scheduling, drafting communications to groups, and verifying and editing documents for accuracy
Proficient computer skills using Microsoft Excel, Word, PowerPoint, Outlook, and work with specialized software
Work experience interpreting County, State, and Federal rules, regulations, statutes, and policies
Prior experience performing accurate data entry and manipulating existing data in a database
Experience researching, analyzing, and verifying records, reports, applications, and other documents

Responsibilities

Respond to customer inquiries for various legal document related processes and services.
Make referrals to other departments as necessary.
Answer phone call inquiries by providing information or directing calls.
Review and process legal documents, applications, and forms for accuracy and completeness.
Research, analyze and verify records, reports, applications and other documents.
Conduct searches or communicate with representative’s other divisions or government agencies.
Adheres to statutes, laws, and regulations; clarify interpretations of statutes laws, and regulations.
Collects, enters, scans, proofs, edits, corrects and verifies data in computer systems with or without established procedures or computer application.
Processes, sorts, checks for accuracy, and files department materials, i.e., forms, reports, licenses, certificates, deeds, applications, orders, vouchers, documents, legal instruments, or other materials in accordance with established routine and policy.
Process transactions, collect fees and process overpayments.
Collects and records a variety of receipts and disbursements for various funds.
Compiles data and calculates various financial statistical reports.
Prepares memos, correspondence, forms, statistical data, reports; proofs for accuracy and makes corrections.
Processes incoming and outgoing mail.
Prepares, maintains and files records.
Performs other duties as assigned.