Elections Specialist

Eaton County•Charlotte, MI

21h•Onsite

About The Position

Under the supervision of the Elections Administrator, this role receives, processes, and corrects Qualified Voter files. The Elections Specialist serves as the Chief Assistant to the Elections Administrator on election activities for the County. They assist customers at the counter and by telephone by responding to inquiries related to election records and the election procedures of the Clerk's Office.

Requirements

Associate’s degree with one year of experience in a clerical and data processing environment at a similar level, or a closely related field.
One year of college in political science, event planning, business administration/management, or a closely related field.
Two years of experience in a clerical and data processing environment at a similar level.
High school degree or GED with four years of experience in a clerical and data processing environment at a similar level.
Must be able to become commissioned by the State of Michigan as a Notary Public within 6 months of employment.
Must be able to achieve accreditation through the Michigan Bureau of Elections Clerk within 12 months of employment.
Valid State of Michigan Driver’s License.
Working knowledge of MS Office Suite.
Must be an accurate typist with high proficiency.

Nice To Haves

Preferred college coursework in political science, event planning, business administration/management, or a closely related field.
Preferred experience in a municipal setting working with elections.

Responsibilities

Reviews, monitors, and verifies petition signatures for both candidate and ballot petitions.
Prepares receipts as proof of transaction for candidate filings and other documents.
Assists with the development and delivery of training to precinct inspectors and local election officials regarding election operations and standards.
Assists the Election Administrator in reviewing updates to election laws and regulations that may require an update to County Clerk’s election procedures and training materials for maintaining compliance.
Assists the Election Administrator with election activities such as forwarding voter registrations, ballot requests, absentee ballot applications, and absentee ballots to local clerks.
Provides administrative assistance in preparation for 9 days of Early Voting, including logic and accuracy testing of the County Early Voting equipment.
Organizes materials to be mailed to candidates, proofreads ballots, maintains and orders election supplies, and performs related election activities.
Assists with day-to-day elections operations during the week of the election, including ordering supplies, using voting equipment, ballot programming and printing, preparing printing orders, testing ballots and voting equipment, preparing forms, training materials, voter education, reimbursement claims, post-election audits, and handling of Election Administrator Committee meetings for in-county school and library districts.
Assists with Election Night Reporting of election results, compilation of election returns, and the preparation of the election returns for certification.
Provides for the administration of a central polling place and conducts the 9 days of Early Voting on behalf of local units.
Assists with campaign filing administration, receiving and reviewing campaign finance and filing documents.
Notifies candidates of errors, omissions, required corrections, and filing deadlines.
Collects filing fees, fines, and additional charges.
Assists citizens, candidates, and other interested parties with questions and concerns regarding the election process and related department operations.
Retrieves election records from storage area, which may entail locating and moving boxes of stored files, as well as moving certain permanent records into long-term storage.
Updates the elections web pages as needed.