Elections Specialist I

Okaloosa County•SOE (Shalimar), FL

12d•Onsite

About The Position

Maintains voter registrations, provides customer support, and assists with elections. This role involves entering registration information into the Voter Registration System, reviewing and maintaining voter records, scanning and indexing documents, and ensuring accuracy. The specialist will also process and verify signatures for petitions and ballots, perform administrative support tasks, and assist with list maintenance programs for the voter registration database. During elections, responsibilities include assisting with Notice of Elections mailers, data entry for Vote-by-Mail requests, managing ballot inventory and security, editing and verifying ballots, supporting Early Voting, and daily ballot accounting. The role also requires responding to voter-related inquiries, maintaining office computer materials, and assisting with office supplies inventory. The position may require overtime and adherence to a strict work schedule.

Requirements

High school diploma or GED.
Minimum six (6) months of experience in office support functions, to include direct customer contact, problem solving, keyboard skills, multi-lined telephones, and broad knowledge of office equipment in clerical or office support function; or an equivalent combination of education, training, and experience.
Must be registered to vote.

Nice To Haves

Ability to speak and write Spanish is preferred.
May require a valid driver license.

Responsibilities

Enters registration information into Voter Registration System from electronic and paper applications.
Reviews, maintains, and edits voter registration records (i.e., name, address, party).
Scans and indexes documents, and checks for accuracy.
Reviews records and related documentation to verify accuracy and completeness; corrects data entry errors.
Reviews voter registrations for correct address and voting precinct assignments.
Performs follow-up on questioned registrations, returned and undelivered mail, and insufficient voter information.
Researches historical information on voters.
Processes and verifies signatures for candidate petitions, initiative petitions, and Vote-by-Mail ballots.
Performs administrative support (i.e., greeting the public, customer support, filing, and multi-line telephone system).
Assists in the List Maintenance programs for the voter registration database.
During elections, assists with Notice of Elections (NOE) mailers and data entry of returned NOEs.
Data entry of Vote-by-Mail requests.
Inventory and security of ballots.
Editing, verification of signatures, and validity of ballots.
Assists with Early Voting.
Daily accounting of ballots.
Responds to concerns and inquiries concerning voter related matters; provides resolution, information or referral.
Maintains office computer materials; refers questions concerning computer and software problems to the Director of Voter Registration or county Tech Support.
Assists in maintaining the office supplies inventory.
Must be able to meet work schedule, including required overtime and intervals during which no annual leave time may be approved.
Performs other duties as assigned.