Elections Program Manager (Business Operations Manager 1)

State of Oregon•Salem, OR

2d•$7,216 - $12,424•Hybrid

About The Position

We are recruiting for an individual to join our Elections division. In this role you will serve as a key member of the Elections Division management team. You will oversee all aspects of the Division’s work related to voters’ pamphlet, translations, candidacy filing, initiative, referendum, referral, and recall programs.

Requirements

Five years of lead work, supervision, or progressively related experience; OR Two years of related experience and a bachelor’s degree in a related field.
Experience must include direct supervision and management over staff which included authority to: Hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward or discipline other employees, or responsibility to direct them, or to address their grievances, or to effectively recommend such action(s).
College-level coursework may substitute for the experience on the basis of 45-quarter units per year of experience, up to a maximum of one year.
Must have a valid driver license and an acceptable driving record.

Nice To Haves

Leadership and team management - an aptitude to lead and motivate a diverse team, manage workloads effectively, and foster a collaborative work environment that drives high performance and continuous improvement in a fast-paced and legally sensitive environment.
Staff Development - actively engage and motivate employees to perform their work with rigor and support success by coaching, identifying training needs, and pursuing professional development.
Legislative and Policy Expertise - experience assessing, interpreting, recommending, and/or applying statutes, legislation, rules, and regulations.
Emotional Intelligence - strong interpersonal skills, including the ability to tactfully and effectively navigate complex and difficult scenarios. The ability to consciously recognize, understand, and manage one's own emotions, and to empathetically and judiciously recognize, understand, and influence the emotions of others.
Written and verbal communication - proven ability to communicate clearly, concisely, and accurately to engage with a wide and diverse audience.
Experience in elections operations and/or elections administration applying federal, state, and local election laws and regulations applicable to conducting elections.

Responsibilities

Managing a team of people with diverse skillsets and levels of experience.
Coaching and providing feedback on performance and work products.
Providing guidance about policy implementation, procedures, and processes.
Interpreting and applying state and federal laws, administrative rules, policies, and procedures.
Providing oversight, guidance, and subject matter expertise on a variety of programs including candidacy filing and eligibility; voters’ pamphlet submissions and translations; and initiative, referendum, and recall petition filings and verification.
Collaborating with internal partners to evaluate system, operational, and process needs.
Overseeing program staff that provide day-to-day support to filers and local election administrators and assisting them in responding to and resolving complex procedural and legally-sensitive issues.
Overseeing and managing contracts and vendor performance.

Benefits

Paid time off
12 holidays
3 personal days
Short and long term disability benefits
Comprehensive employee benefits
Choice of medical plans
Vision plan
Life insurance
Child care flexible spending account
Employee assistance program
Pension plan
Deferred comp
Healthcare flexible spending accounts
Dependent care flexible spending accounts
Employee recognition events
Agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over