III- Extra Help

Ventura County•Ventura, CA

11d•$23 - $27•Hybrid

About The Position

The Elections Division of the County Clerk-Recorder's Office is hiring approximately 100 temporary Extra Help employees to support the November 3, 2026, Gubernatorial Election and help serve voters across all 10 cities in Ventura County. Join a fast-paced, mission-driven team and gain meaningful public service experience while supporting one of the County's most important civic functions. Assignments may last several weeks depending on operational needs. Incumbents must be willing and able to work during the election cycle and must be able to work on October 31, November 1, 2, and 3. Extra help employees are hired to perform temporary work and are paid on an hourly basis. They work on call, which means their work hours may vary from day to day, and they may need to work various shifts, including evenings and weekends. Hours are driven by the Elections Division workload and may be less than 8 hours/day. Extra help employees are limited to working a maximum of 720 hours per fiscal year, which runs from July 1 to June 30. There are currently three (3) assignments available: Elections Office Worker I, Elections Office Worker II, and Elections Office Worker III. This classification is used to fill temporary assignments during local, state, and federal elections.

Requirements

Any combination of education, training, experience equivalent to six (6) months of clerical experience (for Elections Office Worker I).
Any combination of education, training, experience equivalent to two (2) years of clerical experience (for Elections Office Worker II & III).
Must have organizational, public speaking and customer service skills (for Elections Office Worker II & III).
Prior experience working for an Elections division (for Elections Office Worker III).
Incumbents must be able to work flexible hours: early start time, overtime, evenings, holidays, and weekends with little notice and as needed during the entire election cycle and must be able to work October 31, November 1, 2, and 3.
Be willing and able to perform routine and repetitive tasks which may include sitting or standing for long periods of time.
Must be willing and able to work in the Elections Division office and vote center locations throughout Ventura County.
Must currently possess or be eligible to obtain and maintain a valid California driver’s license.
Must be able and willing to lift up to 25 pounds.
Some (I) to thorough (II/III) knowledge of: modern office methods and practices; record maintenance systems; letter writing and report compilation and public contact techniques.
Working (I) to considerable (II/III) knowledge of: the operations, procedures and practices used in support of the function to which assigned; techniques to expedite or improve clerical tasks and record processing; correct English usage, spelling, grammar and punctuation.
Working skills: depending on assignment, incumbents may be required to demonstrate a certain prescribed proficiency in typing or equivalent word processing/data entry and/or taking/transcribing dictation.
Working (I) to thorough (II/III) ability to: perform and coordinate moderately difficult and responsible clerical work with little or no direct supervision; set up and maintain records and filing systems; extract information from a variety of sources; operate a variety of automated office equipment; accurately perform and proof the transfer of information from one document to another; establish and maintain cooperative working relationships; understand, follow and convey written and verbal directions.

Nice To Haves

Skill in delivering structured presentations and informational briefs to large and diverse audience (II/III).
Ability to lead, train, and guide extra-help staff by assigning daily workflows, clarifying departmental procedures, and serving as a resource to troubleshoot operational or technical issues (III).

Responsibilities

Operates a variety of automated office equipment.
Performs clerical duties, data entry, and voter look-up in the Elections Division office.
Assists voters with disabilities, determining how and when to assist voters with specific needs.
Assist in setting up the vote centers daily.
Opens/flattens/processes ballots.
Opens and verifies the vote center daily ballot bags and prepare for tabulation.
Works the in-office call center.
Adjudicates and duplicates ballots.
Picks up ballots at drop box locations and delivers ballots to the Elections office following two-person custody requirements.
Help resolve complaints and issues.
Performs other duties as required.
Assists in scheduling and coordinating placement of vote center workers at assigned locations.
Assists voters with voter registration; processes and validates Voter Registration forms and Vote by Mail data.
Assists and collaborates with trainers to ensure effective training of vote center staff.
Assists in the coordination and proper organization of all vote center facilities.
Assists voters and the public, both in person and over the phone, to provide voter information, address questions, and resolve complaints.
Provides guidance to the public and representatives from outside agencies in completing forms and explaining rules, regulations, and procedures.
Sorts and/or files materials such as correspondence, contract documents, and voter information; maintains files; conducts systematic searches for misplaced materials; maintains cross-reference files or indices; purges filing systems as necessary.
Compiles routine reports and records by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previous reports, and/or verbal instruction.
Transfers professional and technical instructions to project or voter files; research reference materials to respond to voters or co-worker inquiries.
Coordinates ballot pick-up throughout the County.
Delivers ballots and other required materials from the vote centers, throughout the County, to the Elections office.
Processes election ballots & assists with manual tally process.
May be assigned to a vote center and/or other office work areas.
May perform equipment/system maintenance checks.
Uses computerized equipment to produce routine reports, correspondence, or forms; enters, updates, and/or extracts stored information using such equipment.
Provides operational and administrative support in vote centers and Elections Division Office.
Trains, leads, and oversees extra-help staff by coordinating assignments and guiding them through election-related projects and tasks.
Organizes vote center locations and serves as a resource and backup to maintain continuity of services.
Leads the Elections extra-help staff in projects and assignments and delegates daily tasks.
Assists extra help staff by explaining procedures and resolving issues and concerns.
Assists with the development of maps, training programs, procedural guides and reference materials for election units.
Participates in the interview and selection of extra-help staff and supports hiring processes, including review of timecards.
Travels to vote centers experiencing operational and technical issues to provide troubleshooting support.
Provides support and acts as backup to ensure continuity of services.