Elections Management Coordinator

Salt Lake City Corporation•Cocoa, FL

2d•Onsite

About The Position

Under the general direction of the City Recorder, the Elections Manager facilitates and prepares for the municipal election process including the administration of the campaign finance software and election noticing and manages the process for state legislative tracking and coordination with City leadership. The position requires an ability to understand and articulate the State Code requirements clearly both verbally and in writing, be professional in all circumstances, and coordinate with external parties’ arrangements for election services.

Requirements

Bachelor’s degree from an accredited college or university plus one to three years of municipal or state government experience.
Related experience and education may be substituted one for the other on a year for year basis.
Knowledge of state code legalese and overall election practices.
Ability to type 60 wpm and effectively communicate orally and in writing, including technical writing.
Demonstrated ability to write using correct punctuation, spelling, and formatting.
Working knowledge of Adobe software, Microsoft programs, Wordpress, and computerized filing systems.
Advanced computer skills, including knowledge and experience with web-based technology applications.
Possession of, or ability to obtain, a Utah State Notary Public.
Ability to make independent decisions in accordance with laws, ordinances, regulations and City policies.
Possession of a valid driver’s license or driving privilege card, as needed to transport records to various storage facilities.
Ability to lift and transport records (40-50 lbs.) to meetings or storage facilities as necessary.

Nice To Haves

Experience with municipal election processes or campaign finance processes.
Experience with the state legislative process or familiarity with the state code development processes.
Current membership with one or more of the following professional associations: the Municipal Clerks Association; the International Institute of Municipal Clerks; the Association of Records Managers & Administrators (ARMA); Association of Information & Image Management (AIIM).

Responsibilities

Works closely with the City Recorder to prepare for and administer the noticing, training, managing, auditing, and process of the municipal election method selected by the City Council.
Oversees and ensures Municipal Elections are administered according to Utah Code Annotated, Titles 10 and 20A and Salt Lake City Code 2.46 and 2.68, including 2.69, Public Opinion Poll process, and any other applicable statutes.
Completes all processes associated with requests by citizens for ballot inclusion (initiatives).
Is responsible for the professional conduct of City Elections by coordinating and overseeing the use of County Election or City Recorder Staff.
Manages the application for and processing of ballots as necessary.
Creates, maintains, and distributes Candidate’s Handbook.
Ensures candidates comply with financial disclosure criteria.
Audits and completes necessary reporting relating to Campaign Finance Reports.
Facilitates appropriate resolution of election complaints and inquiries.
Communicates with the State Lieutenant Governor’s Office regarding settling opposing views of the election laws and in filing election results.
Maintains open communication with Salt Lake County Clerk, Election Staff, County Commission Office Staff, and County Recorder regarding changes in election law and processing of election interlocal agreements.
Coordinates with internal City staff on the process and tracking of state legislative activity positions as it relates to Salt Lake City – throughout the state legislative session and into the interim plans.
Understands the record retention and filing process for job-related materials.
Develops operations and procedures for the election and legislative tracking processes – including the annual development of a master timeline of events associated with the duties assigned.
Communicates through social media and other outreach methods to support election awareness, which may include managing a social media network specific to elections at the City level.
Facilitates conversations with departments for inclusion of outreach information in various communication opportunities.
May assist with the recognized community organization process.
Provides direction in coordination with the City Recorder for necessary training for the office, assisting staff to stay current on trends and developments associated with the mission of the City Recorder’s office.
Collects budgetary information for the election processes and reviews expenditures on behalf of the City for inclusion in the City Recorder’s budget.
Serves as an administrator for the website of the City Recorder, and all election or state legislative related pages, including addition of new material or updating information regularly.
Tracks time-critical deadlines and respond to inquiries and questions with accountability and professionalism.
Performs other duties as assigned.