Elections Coordinator / Corporations, Elections & Commissions

State of Maine • Augusta, ME

23h • $23 - $32 • Onsite

About The Position

The Elections Division is seeking a dedicated nonpartisan professional to join our dynamic team. In this role, you’ll ensure that all voters are treated equally and that election processes remain transparent and non-partisan. We are seeking motivated candidates for an Elections Coordinator position in the Augusta ME office. As an Elections Coordinator, you will work both independently and also on collaborative teams to assist with vital election preparation and voter registration activities, as well as post-election processes and petition certification. Work is performed under limited supervision. The hours of this position are Monday through Friday, from 8 a.m. to 5 p.m. in office (not remote) and periodic overtime during peak election and petition certification periods.

Requirements

• Nonpartisanship: Commitment to non-political, bias-free work to ensure trusted, transparent, and fair election administration.
• Team Collaboration: Ability to work effectively within a team, contributing to shared goals and helping others succeed.
• Communication Skills: Clear and effective communication with colleagues, management, and stakeholders to ensure alignment and clarity.
• Adaptability: Willingness and ability to adapt to changing priorities, processes, and technologies.
• Problem-Solving: Strong critical thinking skills to identify issues and propose innovative solutions.
• Attention to Detail: A focus on accuracy and thoroughness in completing tasks and managing responsibilities.
• Professionalism: Maintain a positive and respectful work environment through thoughtful, courteous interactions.
• Emotional Intelligence: Ability to understand and connect with others, showing empathy while maintaining professionalism and accountability.
• Conflict Resolution & Feedback: Skill in managing difficult situations and offering constructive feedback with tact and respect.
• Time Management: Strong organizational and multitasking abilities to balance various responsibilities effectively.
• Commitment to Excellence: Dedication to achieving high standards in service delivery and personal work performance.
• Continuous Improvement: A mindset focused on improving processes, learning new skills, and supporting team development.
• Applicants must be authorized to work in the United States.
• Successful candidates will be required to complete an I-9 form upon hire.
• The successful candidate must pass a National Criminal Background check, which may include fingerprinting.
• A three (3) year combination of education, training, and/or experience in elections, public administration, or a related field.

Nice To Haves

• Experience in elections or voter registration administration on a state, county, or local level.
• Education or experience in public administration or a related field.
• Knowledge of Title 21-A Election laws, policies, and procedures.
• Excellent interpersonal and communication skills
• Demonstrated Excel competency

Responsibilities

• Assist with coordinating and implementing special projects related to election administration.
• Gather and analyze election and voter registration data.
• Evaluate complex or problem election situations in order to support or respond to candidates, groups, the public, and municipal officials.
• Provide training and guidance to municipal officials.
• Research, assemble, and report information to assist with problem-solving and decision-making.
• Conduct testing of tabulation and accessible voting systems.
• Review and certify candidate and initiative petitions.
• Analyze and assist with procurement of election supplies.
• Draft official election materials for municipal officials on election laws and procedures.
• Review, revise, draft and proof publications, ballots, and other election materials.
• Assist with Division ranked choice voting central counts and recounts.

Benefits

• 13 paid holidays
• 12 days of sick leave
• 3+ weeks of vacation leave annually
• Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary.
• Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).
• Retirement Plan: The State contributes the equivalent of 14.11% of the employees’ pay towards the Maine Public Employees Retirement System (MainePERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed