Elections Assistant (Clerk) - Seasonal/Temporary

Douglas, County of•Mn 56308, MN

2d•Onsite

About The Position

The role of this Seasonal/Temporary position is to assist in performing assigned duties related to property tax collection, accounts receivable processing, the election, absentee, and Early voting process. The work schedule is somewhat flexible, with work assignments generally occurring September -November, Monday- Friday, between the hours of 8:00 a.m. to 4:30 p.m. Shifts and shift lengths may vary from day to day depending on voter volume and department workload. Some weeks may consist of only 1-3 days, and other weeks closer to election day may involve working more frequently. Applicants must be available for partial or full-day work assignments with adaptable hours occurring during the timeframe of September 21, 2026 – November 13, 2026. In addition to the Monday-Friday work schedule, the candidate must be available for extended hours on October 24, 27, 31, 2026; and November 1-3, 2026, with the understanding that Election Nights may include working until 11:00 p.m. or later. The General election date is November 3, 2026.

Requirements

High School Diploma or GED.
None (experience).
Possess a valid Class D Minnesota Driver's License at all times.
Ability to perform professionally under stress when confronted with tight deadlines.
Dependability.
Business acumen, ability to manage multiple tasks simultaneously, and excellent organizational skills.
Demonstrates a professional attitude and appearance.
Adaptability and flexibility about duties and assignments as required.
Ability to work extended hours if needed.
Accuracy and attention to detail are essential.

Nice To Haves

Prior experience as a Minnesota Election Judge.
Prior experience in a public contact or customer service environment.

Responsibilities

Perform duties of the ballot board as prescribed in the Minnesota Election Laws.
Preparing, processing, and mailing absentee ballot applications and ballots.
Assisting the public with the in-house absentee and Early Voting process and mail ballot process located at the Auditor/Treasurer's Office, 821 Cedar Street.
Performing data entry.
Process accounts receivable, including tax payments.
Answering phones and providing prompt, accurate, excellent customer service.
Proofreading various election-related documents for content and accuracy.
Completing tasks associated with voter registration, absentee voting, and mail balloting.
Safeguarding sensitive documents and supplies.
Conducting business in accordance with the federal election guidelines, Minnesota Election Laws, and according to NVRA and HAVA procedures.
Perform all other duties assigned, delegated, or required of the elections team, including those prescribed by law.
Complies with all rules and policies to maintain a safe work environment.
Reliable, predictable attendance and punctuality.
Other duties, as assigned or apparent.