Election Deputy Director I

State of Maryland•Talbot, MD

1d•Onsite

About The Position

This position assists an Election Director in conducting elections in compliance with federal, State and local laws, regulations and statutes. The role involves overseeing and coordinating the day-to-day operations of a local election office, including voter registration, absentee and provisional balloting, Same Day Registration, redistricting, candidate filing, ballot preparation, voting equipment management, and polling place staffing. The position also involves supervising election office support staff, volunteers, and election judges, and conducting training sessions. The Election Deputy Director I recommends and implements policies and procedures, reviews legislation impacting elections, and prepares reports. They stay informed about technological advancements in election management and assist with the implementation of new voting systems. The role requires attendance at all Early Voting and Election Day activities, ensuring adherence to security procedures, and assuming the duties of the Election Director in their absence. Additional responsibilities may include budget preparation, procurement, coordinating services with local jurisdictions, managing insurance and security specifications, overseeing social media and the election office website, and conducting risk assessments and continuity of operation plans.

Requirements

Four years of experience applying federal, state, and local election laws and regulations applicable to conducting elections, which must have included at least one presidential or gubernatorial election.
An additional four years of supervisory or management experience.
Possession of a Bachelor's degree from an accredited college or university and five years of supervisory experience or project management experience (substitution for required experience).
Possession of a Bachelor's degree from an accredited college or university for two of the four years of required experience applying federal, state, and local election laws and regulations applicable to conducting elections, which must have included at least one presidential or gubernatorial election (substitution for required experience).
Registered voters in the State of Maryland.
Must not hold or be a candidate for any elective public or political party office or any other office created under the Constitution or laws of this State.

Nice To Haves

Experience training election judges, per diem staff, and volunteers in election processes, laws, and regulations.
Experience meeting hard deadlines.
Experience with establishing and maintaining effective working relationships with program users, local government staff and State Board of Elections staff, vendors and contractors.
Experience preparing reports and ad hoc reports.

Responsibilities

Assists an Election Director in conducting elections in compliance with federal, State and local laws, regulations and statutes.
Assists with the oversight and coordination of the day-to-day operations of a local election office to include: voter registration program, absentee balloting program, provisional balloting program, Same Day Registration program, redistricting precinct boundary programs, candidate filing, ballot preparation, voting equipment supplies purchase, voting equipment maintenance, inventory and site delivery; acquisition and staffing of polling places and early voting sites, and the recruitment, assignment and training of election judges.
Supervises, directly or through subordinate supervisors, election office support staff and volunteers, election judges, per diem staff to conduct canvasses and nursing home and assisted-living facilities absentee and voter registration programs.
Supervises directly or through subordinate supervisors the Performance Evaluation Program for State employees and the administration of interview and hiring of new staff.
Conducts training sessions for election office staff, temporary office associates, election judges and per diem staff to conduct canvasses.
Recommends new and revised policies and procedures related to the administration of the local election office operations.
Implements current, new and revised local election board policies and procedures and federal, State, and local election laws and regulations.
Reviews proposed federal, State and local legislation to determine the impact on the conduct of elections.
Assists with the implementation of approved precinct boundaries to include drafting maps and street directories, acquisition of polling places and notification of voters.
Attends legislative hearings on matters related to the election process.
Prepares operational and statistical reports and records.
Participates in task force committees, conferences and workshops throughout the State to exchange information related to the conduct of elections.
Keeps abreast of technological advances in equipment and data tracking systems in order to effectively assist in management of elections.
Assists with the implementation of new voting systems and other processes such as Same Day Registration, as required by the Maryland General Assembly.
Attends and is present for all Early Voting and Election Day activities including the opening and closing of centers.
Ensures that election office adheres to recommended physical security procedures and all security procedures are followed.
Assumes the duties of and functions of the Election Director with the same authority in his/her absence.
May assist in the preparation and administration of the budget for the local election office.
May manage and administer procurement of services, supplies and materials for the local election office.
May secure and coordinate services provided by local jurisdictions such as employment of temporary staff, printing and publications, lease of polling places, payroll functions, data processing support, and telecommunications.
May coordinate a segment of voter registration activity for local municipalities in accordance with the Universal Registration Code of State Election laws.
May manage insurance policies, warehouse and security specifications, including the acquisition of new office space when needed to store voting equipment and sensitive documents.
May oversee social media accounts and election office website.
May conduct risk assessments and create continuity of operation plans for Election Days, Early Voting and the daily operation of the election office.
Performs other related duties.