ELCC Community Connections Administrator

Metis Nation Saskatchewan•Saskatoon, SK

3d•Onsite

About The Position

The prime objective of the Early Learning and Child Care (ELCC) Community Connections Support Administrator is to assist the ELCC program coordinator to ensure supports are delivered in an efficient and timely manner. This role involves administrating client services and program delivery for the We're Making a List Program, Local Grant programming, and the annual ELCC Conference. The administrator will provide overall operational/administrative administration of the programs, coordinate project initiatives, and collaboratively work with MN-S staff, MN-S Citizens, and MN-S contractors as required.

Requirements

Well-developed administrative, analytical, time management, and organizational skills
Knowledge of program administration, budgeting/financial management, program planning, and coordinating.
Results-oriented skills and practices.
Ability to work with a high level of tact and discretion.
Strong knowledge and application of keyboarding, Microsoft Office suite, including Excel, and various databases.
Experience with standard office equipment.
Ability to identify problems and situations and take appropriate action.
Work effectively both independently as well as in a team environment.
A high degree of technology literacy and proficiency in standard office equipment.
Advanced written and oral communications skills.
Highly detail oriented.
Ability to problem-solve, demonstrate good judgement, and make decisions independently within set processes and procedures.
Office Administration education and experience working in a social services environment or an administrative role within an Early Childhood Program.
Valid Saskatchewan driver's license and access reliable transportation
Ability to travel, at times in a rental vehicle, may be required.
Ability to work flexible hours when required.
Must undergo a Criminal Record Check with the Vulnerable Sector

Nice To Haves

Experience in Early Childhood Education, childcare licensing, ministry documents, and policies involving Early Childhood Education would be an asset.
Strong knowledge of case management in a social services setting would be an asset.
Experience working with Metis citizens would be an asset.
Experience in case management, budgeting, program delivery, and reporting, preferably in a non-profit setting would be an asset.
Social services/client service supports experience would be an asset.

Responsibilities

Manage day-to-day activities for an assigned caseload, including application intake, eligibility review, approvals, payments, and follow-up.
Assist Coordinator with reviewing Local grant applications ensuring decisions align with MN-S policies, program guidelines and eligibility criteria.
Support specific caseload and monitor the life cycle of the caseload (initial application, approvals).
Assist with new program development, implementation, coordination, and evaluation and regularly review current programs.
Foster teamwork and co-operation.
Use office software and hardware to communicate and collaborate with Metis Citizens, MN-S staff, and ELCC partners, including childcare providers.
Assist in the coordination of the processing of financial administrative and operational procedures (i.e., purchase orders, expense claims, bill back submissions, and purchase card reconciliation).
Participate in presentations about the various projects and the MN-S to key stakeholders at conferences, workshops, and in communities when directed.
Gather project statistics as directed, establish, and maintain spreadsheets.
Outreach and build relationships with stakeholders as required.
Engage, develop, and maintain strong relationships with partners, including ELCC clients.
Promote Metis culture.
Maintain an effective, confidential, and accountable filing system.
Some travel throughout the province and extended hours of work may be required.
Fulfill all other responsibilities as determined by the Manager of Early Learning and Childcare.