EHR Healthcare Administrator

Axle • Cincinnati, OH

4h • $75,000 - $95,000 • Remote

About The Position

Axle Informatics is expanding into EHR Consulting Services, delivering implementation, optimization, and go-live support for Epic, Oracle Health, and Meditech to hospitals, health systems, and physician groups. As the division scales, Axle is seeking a detail-oriented and highly organized Healthcare Administrator to serve as the operational backbone of the new consulting practice — overseeing contract execution, compliance documentation, and workforce screening across a blended staffing model of W2 employees, H1B professionals, 1099 contractors, and C2C partners. This role sits at the center of the division, connecting the Sales/BD team, the recruiting team, and external clients to ensure every engagement is properly contracted, every consultant is properly screened, and every compliance requirement is met before a consultant sets foot in a client environment. The ideal candidate has hands-on experience in healthcare administration, staffing compliance, or contract operations, and is comfortable building process from the ground up in a fast-paced environment.

Requirements

• 3–5+ years of experience in healthcare administration, HR/staffing compliance, or contract operations, ideally within healthcare IT staffing, consulting, or a related regulated industry
• Working knowledge of HIPAA compliance requirements and Business Associate Agreements
• Experience with worker classification issues across W2, 1099, and contractor/vendor models
• Experience coordinating background checks and drug screening processes, ideally in a healthcare or hospital-adjacent context
• Strong contract administration skills — comfortable managing MSAs, SOWs, and vendor agreements
• Exceptional organizational skills and high attention to detail; comfortable being the single point of accountability for compliance documentation

Nice To Haves

• Familiarity with EHR vendor credentialing processes (e.g., Epic Vendor Access Approval)
• Experience in a healthcare IT staffing or consulting environment
• Familiarity with contract management systems, ATS platforms, or payroll systems (e.g., ADP)
• Bachelor's degree required; healthcare administration, business, or related field a plus

Responsibilities

• Own execution and tracking of Client Master Service Agreements (MSAs), Statements of Work (SOWs), Independent Contractor Agreements (1099s), C2C vendor agreements, and W2 employment agreements
• Maintain and manage the Epic Vendor Access Approval process and other vendor-specific credentialing requirements
• Ensure the division maintains an active HIPAA Business Associate Agreement (BAA) and stays current on HIPAA compliance obligations
• Track and manage general liability, professional liability, and cyber liability insurance requirements
• Manage background check and drug screening processes for all consultants prior to client placement, per hospital and health system requirements
• Support correct worker classification across the W2 / H1B / 1099 / C2C staffing model, flagging compliance risk where classification is ambiguous
• Coordinate with legal/immigration support on H1B compliance requirements, including USCIS filings and prevailing wage documentation, for long-term specialized placements
• Maintain a centralized system of record for all contracts, compliance documentation, and screening results
• Build and maintain repeatable documentation templates and checklists as the division scales
• Ensure audit-readiness of all compliance files at all times
• Serve as the connective tissue between Sales/BD, Recruiting, and clients — ensuring compliance and paperwork never become a bottleneck to placement
• Support onboarding logistics for new consultants (W2, 1099, C2C, and H1B) in coordination with recruiting
• Contribute to the buildout of supporting systems, including contract management tools and HIPAA-compliant communication platforms

Benefits

• 100% Medical, Dental & Vision Coverage for Employees
• Educational Benefits for Career Growth
• Paid Time Off (Including Holidays)
• Employee Referral Bonus
• 401K Matching
• Flexible Spending Accounts: Healthcare (FSA), Parking Reimbursement Account (PRK), Dependent Care Assistant Program (DCAP), Transportation Reimbursement Account (TRN)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level