EH&S Administrator

Loenbro•Cedar Rapids, IA

5d•Onsite

About The Position

The Project EHS Administrator supports project teams by managing site-level safety documentation, data entry, reporting, training coordination, and compliance-related administrative tasks. This position ensures accurate, timely, and consistent EHS information flows from project sites to regional and corporate EHS teams. The Project EHS Admin plays a key role in keeping daily operations aligned with Loenbro's safety programs, client requirements, and regulatory expectations.

Requirements

Bilingual in Spanish and English languages
1–3 years of experience in safety administration, project administration, or related field preferred.
Strong computer skills: Excel, SharePoint, Smartsheet, LMS platforms, or EHS software.
High attention to detail, accuracy, and organization.
Strong communication skills and ability to interact with field teams and supervisors.
Ability to work in fast-paced project environments with multiple priorities.
Valid driver’s license; site travel may be required.

Nice To Haves

Experience in construction, industrial services, energy, or similar environment is a plus.
Professional certifications (CDS, CTSP, CHST, or similar).
Experience in construction, industrial services, or energy sectors.
Experience with Samsara or similar telematics platforms.
Experience assisting with DOT audits or insurance reviews.
Prior supervisory or safety program leadership experience.

Responsibilities

Maintain project-level EHS records.
Assist with daily, weekly, and monthly safety reporting as required by project, client, and corporate EHS expectations.
Ensure timely submission of required documents into EHS platforms (e.g., KPA Flex).
Track completion of required forms including near misses, hazard IDs, and incident documentation.
Maintain project SDS binders or digital SDS access and ensure new materials are reported for system updates.
Maintain project safety boards, postings, compliance calendars, and required OSHA/client-required documentation.
Coordinate project safety meetings, prepare agendas, capture minutes, and track action items.
Support Good Catch/Near Miss recognition programs by collecting submissions and forwarding them to regional EHS.
Coordinate project onboarding and ensure all workers meet site/client-required training standards.
Collect and verify certifications, licenses, and onboarding paperwork.
Assist with scheduling or facilitating toolbox talks, project orientations, or training sessions.
Organize and maintain sign-in sheets, training records, and rosters.
Provide EHS administrative support to field supervisors and project managers.
Maintain safety communication boards, signage, and required postings.
Support EHS professionals and the Regional Admin with data collection and document preparation.
Attend project safety meetings as needed to capture notes, documentation, and action items.
Support implementation of safety campaigns, awareness themes, and recognition initiatives.
Assist with PPE issuance, tracking, and project-level inventory requests.
Prepare, organize, and document toolbox talks, pre-task plans, and other project safety communications.
Collect, file, and upload project-level JHAs, permits, and required documents (LOTO, Confined Space, Hot Work, etc.).
Assist with incident documentation, creating reports, collecting statements, and uploading information into EHS systems.
Track corrective actions and ensure timely closure.
Ensure regulatory documentation is complete, accurate, and properly stored for retention.
Enter, verify, and manage EHS-related data with accuracy and detail.
Maintain organized digital and physical records in compliance with corporate EHS document control standards.
Support audits by preparing reports, retrieving documents, and correcting data gaps.