Educational Specialist, Office of Medical Education & Student Affairs - School of Medicine

Emory • Atlanta, GA

6d • Hybrid

About The Position

The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

Requirements

• Bachelor's degree in a field related to the program.
• Two years of related experience, or an equivalent combination of education, training and experience.

Nice To Haves

• Proven ability to work effectively in teams.
• Proven ability to exercise excellent judgment and outstanding problem-solving skills.
• Excellent interpersonal and communication skills.
• Exemplary ability for collecting, synthesizing, displaying, recording, and effectively communicating quantitative and qualitative data.
• Outstanding organizational management and multi-tasking skills.
• Proven ability to pay strong attention to detail and meet deadlines.
• Proven ability to garner widespread participation among faculty, staff, and students in processes.
• Experience with online examination software systems.
• Expertise in use of common computer applications such as Microsoft Access and Microsoft Excel, and proficiency in additional databases and technology.
• Experience in medical education.
• Experience/proficiency in databases and technology.

Responsibilities

• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
• May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required.
• Serve as the coordinator for the Foundations phase (18 months) and liaison between the Director of Foundation and the Office of Medical Education and Student Affairs (OMESA).
• Ensures all SOM and OMESA Policies & Procedures pertaining to the Foundations are being met.
• Reserves rooms in OpenBlue (FMS Scheduler system).
• Coordinate with the Foundations director to maintain foundations course/thread syllabi.
• Updates Foundations course descriptions for each of the assigned rotations including contact information, course activities, and requirements.
• Configures and distributes evaluations in OASIS for Foundations curriculum.
• Coordinates patient interviews with course instructors and nursing/administrative staff, assists with travel arrangements, parking vouchers and will arrange for escort of patient when required.
• Uses Microsoft Office products, Adobe, OneDrive, OASIS, and CANVAS to maintain Foundations courses/threads curriculum documentation to support curriculum initiatives.
• Coordinates with IT tech support for technical and operational assistance related to end-user testing events by ensuring the training environment is up to date with current functionality.
• Manage and maintain required course information within the SEATS attendance tracking system for all Foundations courses, including monitoring student attendance, tardiness, and professionalism concerns in collaboration with the Foundations Director.
• Enters final grades into OASIS within 30 days of course completion (Grade Timeliness) in partnership with Foundations Director.
• Serve as the coordinator for the Foundations thread directors and the Office of Medical Education and Student Affairs (OMESA).
• Reserves rooms in 25Live.
• Coordinate with Foundations thread directors to maintains foundations thread syllabi.
• Updates Foundations thread descriptions for each of the assigned rotations including contact information, course activities, and thread requirements.
• Keeps track of student attendance, tardiness, and professionalism problems in conjunction with the Foundations thread directors.
• Tracks student progress on course requirements, activities, and assessments in partnership with Foundations thread directors.
• Enters final grades into OASIS within 30 days of course completion (Grade Timeliness) in partnership with Foundations thread directors.
• Support Foundations subcommittee of the Executive Curriculum Committee.
• Coordinate logistics and documentation of the Foundations subcommittee activities.
• Updates course catalog descriptions, including contact information, course activities, and course requirements.
• Configures and distributes course evaluations in OASIS for Community Learning (CL) courses.
• Tracks student progress on course requirements, activities, and assessments.
• Enters final grades into OASIS within 30 days of course completion to ensure compliance with grade timeliness requirements.
• Tracks compliance with midpoint feedback requirements and monitors remediation of examinations and other assessments.
• Enters all required Community Learning course sessions into the SEAtS attendance tracking system.
• Monitors and tracks student attendance, tardiness, and professionalism concerns in collaboration with the Course Director.
• Coordinates with Information Technology staff to provide technical and operational support for end-user testing events, ensuring training environments are maintained with current functionality and system updates.
• Coordinates with the Community Learning Director on the annual Community Engagement Day event, including venue management, catering, invitations, transportation logistics, staff coordination, poster printing, and overall event operations.
• As a member of the medical education team, under the Office of Medical Education and Student Affairs (OMESA), this position will assist in coordinating and working in events such as: White Coat Ceremony Orientation Medical Education Day Research Day Match Day Graduation Community Engagement Day Other events, as necessary

Benefits

• Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level