26 - Educational Secretary - K-8 Attendance (2026 - 2027 School Year)

Pueblo School District 60•Pueblo, CO

15h•Onsite

About The Position

The purpose of the K-8 Attendance Secretary 410 is to perform secretarial/clerical duties involving the monitoring, confirmation, and recording of student attendance within established procedures. Performs high level secretarial tasks and administrative assistance to principal and school staff to ensure the successful operation of programs.

Requirements

High School Diploma or equivalent
Three (3) years of secretarial/clerical experience
Typing certificate at the rate of 40 W.P.M.
Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary

Nice To Haves

Previous experience in school office
Previous clerical experience in Pueblo School District
Spanish speaking skills
Hold a Medication Certification or obtain within three months of appointment (District Health and Wellness office)
Knowledge of budgets, purchase orders, work/service orders, and/or printing orders
Knowledge of standard office practices and procedures, effective practices and processes, equipment, and clerical techniques
Ability to maintain records and to prepare standard reports
Ability to follow verbal and written instructions
Ability to make independent decisions in accordance with established policies and procedures; demonstrated ability to answer routine questions
Ability to compose clear, concise letters and memos and format reports
Data entry and work processing skills
Ability to be patient with a strong customer orientation toward all staff, students, parents, city/county officials and community members
Knowledge of Windows-based computer systems, Infinite Campus, electronic mail, requisitioning, purchase orders, service requests, and other computerized processes
Ability to work under high pressure with a multitude of on-going tasks and last-minute deadlines and changes with minimal errors
Ability to prioritize, plan, organize, and work effectively, using independent judgment to complete assignments and meet timelines
Ability to relate well with District staff and the public and to understand their requests and needs and to respond to such requests in a professional and timely manner
Good telephone skills/etiquette with a strong customer orientation toward staff, students, parents, outside agencies, and the community.
Ability to establish and maintain a professional/effective working relationship with building staff, administrators, parents, students, city/county officials, and other community members
Possess an excellent work attitude and the ability and willingness to take ownership/responsibility for project completion; demonstrated ability to provide initiative in reaching organizational goals
Ability to maintain strict confidentiality in all aspects of assignments
Ability to coordinate daily activities and schedule with little supervision
Ability to be flexible and adaptable in a variety of situations
Ability to remain calm under trying circumstances
Ability to work with frequent interruptions
Good proofing skills; knowledge of English, proper grammar, style, syntax, spelling, and punctuation
Ability to set up and coordinate conferences, training sessions, workshops, and meetings

Responsibilities

Act as receptionist for school, perform general office duties, keep an accurate and up to date filing system, operate appropriate office equipment, cordially answer telephone calls, receive office callers, assist faculty and students at counter, appease irate callers, give routine/established information to callers, act as a resource for individuals inquiring as to attendance areas, make appointments, screen incoming calls and visitors and refer to appropriate staff for action, take messages
Maintain confidentiality in all aspects of assignments
Receive and facilitate complaints and resolutions
Type correspondence and reports
Assist with filing student records i.e. cumulative records, immunizations, attendance records, etc.
Issue return-to-class and excuse authorizations
Perform duties related to hourly or daily attendance following appropriate procedures
Confer with students regarding absences and refer to assistant principal when appropriate
Verify absences with parents/guardian by established procedure
Facilitate the duties of student office aides
Under the direction of the District Nurse, assist in the administering of medications to students as required
Assemble and update student cumulative files; responsible for custody and maintenance of cumulative files; prepare files for student transfer both within and without the district; post data to the cumulative record for incoming students; notify present teachers of transferred grades
Perform all duties related to maintaining/updating student immunization records
Register new students and forward records of past students
Input student data on a daily basis; produce weekly student statistical reports for Pupil Personnel; compile and maintain data for the official pupil count and assist the State Audit; maintain class lists and attendance reports
Compile and submit free and reduced lunch applications to Nutrition Services as required
Check out lockers, prepare report cards, process student drops and transfers, data entry for suspensions, and process computer call system
Obtain records from out of district student transfers, ensure correct filing, and notify applicable teachers, administrators, case managers, etc. of special needs, IEP's, grades, 504's etc.
Assist in maintaining inventory of supplies and materials, perform related work as required
Responsible for all reports to the Student Records Department as assigned
Prepare survey forms for federally funded programs and other purposes upon request
Set up forms for proper procedure to be used by teacher in aiding first day enrollment and alphabetize enrollment cards
Fill out homework sheets for students in ISE and place in teachers' mail boxes
Assist with promoting the health and safety of students
Assist in coordinating school opening and closing procedures and report as needed
Perform any and all other duties as assigned by the School Administration