Education Records & Administration Specialist

The Menta Education Group•Aurora, IL

4d•$38,500 - $45,000•Onsite

About The Position

The corporate office at The Menta Education Group is located at 2471 W Sullivan Rd, Aurora, IL 60506. As a Education Records & Administration Specialist at The Menta Education Group, you will handle organization-wide data entry, reporting, and record keeping for our school programs. You will also serve as the front desk and phone contact for the corporate office. Additionally, you will occasionally support the corporate office with duties as daily deposits and accounts payable coding.

Requirements

High school diploma or equivalent required.
Proficiency with Google Workspace (Sheets, Gmail, Drive) and secure online portals.
Strong attention to detail and the ability to spot missing or inconsistent information.
Clear, courteous written and verbal communication, including persistent but professional follow-up with school staff.
Ability to manage daily deadlines across several responsibilities, prioritize, and work independently.

Nice To Haves

An Associate's degree, or coursework in accounting or business, is preferred.
2 years of data entry, administrative, or bookkeeping experience preferred, ideally in a school, healthcare, nonprofit, or compliance setting.
Familiarity with FERPA and records confidentiality practices preferred.
Basic bookkeeping knowledge or experience with Sage Intacct or a similar accounting system is a plus.

Responsibilities

Conduct careful quality control reviews of data forms to make sure every field meets internal and external standards before submission.
Manage the accurate and timely entry of verified data into information systems and internal tracking databases.
Maintain organized digital and physical files so the organization is prepared for internal or external compliance audits.
Act as the liaison between corporate administration and school sites, communicating with care and clarity to request needed corrections to documentation.
Enforce strict statutory notification deadlines to ensure all parties involved are informed of events within a 24-hour window.
Greet visitors and serve as the first point of contact for the corporate office.
Answer and route incoming calls, and manage incoming mail and deliveries.
Record daily deposits in Sage Intacct, following established procedures.
Code vendor invoices to the correct general ledger accounts, locations, and departments for review and approval.
Keep supporting documentation organized and help resolve basic vendor or deposit questions.
Assist corporate staff with additional duties as needed.