Education Programs Specialist

Weill Cornell Medical College•New York, NY

27d•$32 - $36

About The Position

Under direction, the Education Programs Specialist provides administrative and program support to the department’s residency and/or fellowship programs. The role coordinates recruitment, orientation, credentialing, documentation, evaluations, appointments, onboarding, and off-boarding for residents, fellows, observers, visitors, and volunteers. It supports compliance with ACGME guidelines and other regulatory requirements, prepares documentation for audits and accreditation activities, and guides faculty, trainees, and staff on requirements and deadlines. The position also coordinates program evaluations and the National Residency/Fellowship Match process; manages fellowship and residency interviews; processes reimbursements and program expenses; maintains rotation and on-call schedules; promotes approved divisional activities on social media; and assists the Chief and Division Administrator with scheduling and other divisional needs. The role identifies opportunities to improve efficiency and support a high-quality educational experience.

Requirements

Approximately 3 years of related experience in an academic medical center.
Excellent verbal and written communication skills.
Demonstrated organizational skills and close attention to detail.
Ability to multitask and self-prioritize work.
High school diploma.

Nice To Haves

Bachelor’s degree is preferred.

Responsibilities

Coordinate administrative functions of departmental fellowship and/or residency programs, including applicant recruitment, orientation, credentialing, documentation, and evaluation.
Coordinate annual appointments, credentialing, onboarding, and off-boarding for residents, fellows, observers, visitors, and volunteers.
Ensure educational and training programs comply with ACGME guidelines; prepare documentation and recommendations for audits, reaccreditation, and recertification.
Organize resident, fellow, faculty, and program evaluations, including biannual performance reviews, biannual ACGME Clinical Competency Committee meetings, and annual Program Evaluation Committee meetings.
Monitor regulatory-body regulations, policies, and requirements, and guide faculty, trainees, and staff in meeting requirements, documentation standards, and deadlines.
Coordinate and track compliance with mandatory Medical College and Hospital requirements, including Annual Health Assessments, Annual Hospital Training, annual Organizational Readiness, faculty development reviews, and other regulatory requirements.
Coordinate administrative functions of the National Residency/Fellowship Match program.
Manage all aspects of the residency/fellowship interview process.
Process resident and fellow reimbursements and education-program expenses; ensure prompt payment and track expenses.
Identify opportunities to improve efficiencies and mobilize faculty, staff, and resources to support a high-quality educational experience.
Prepare, maintain, and/or distribute rotation and on-call schedules for fellows, attendings, medical residents, and/or students as needed.
Promote divisional/fellowship activities through approved divisional social media accounts.
Assist the Chief and Division Administrator with scheduling, coordination, and other divisional needs as necessary.