Education Program Coordinator

Sunset Health•Yuma, AZ

About The Position

The Education Program Coordinator plays a crucial role in managing and coordinating educational programs, particularly within Graduate Medical Education (GME). This position involves building workflows aligned with accreditation requirements (ACGME), overseeing daily administrative functions, coordinating rotations, managing program agreements, and supporting various administrative tasks for directors and committees. The role requires meticulous record-keeping, scheduling, communication with internal and external stakeholders, and participation in quality improvement initiatives. The coordinator will also support recruitment, website content, and faculty development, ensuring compliance with all relevant regulations and institutional policies.

Requirements

Experience in building workflows that align with ACGME requirements.
Experience in recordkeeping, tracking educational milestones, and collecting accreditation data.
Experience in directing daily administrative functions.
Experience in coordinating student/resident physician rotations.
Experience in overseeing and maintaining program affiliation agreements.
Experience in supporting preparation and coordination for site visits and internal reviews.
Experience in coordinating and maintaining Program Letters of Agreement (PLAs).
Experience in managing schedules for directors and faculty.
Experience in planning and executing new student/resident orientation, trainings, and events.
Experience in maintaining and coordinating documentation of student/resident records for credentialing, certification, and licensure.
Experience in managing and administering student/resident schedules.
Experience in providing administrative support to committees.
Experience acting as a liaison with hospital leadership, accrediting agencies, and affiliated partners.
Experience maintaining minutes of program committees and related meetings.
Experience attending relevant training and conferences.
Experience in preparing documentation for accreditation bodies, internal reports, and institutional summaries.
Experience supporting recruitment processes.
Experience coordinating website content and updates.
Experience collaborating to monitor learning environment, satisfaction, and well-being indicators.
Experience supporting inclusive recruitment and orientation practices.
Experience managing and coordinating clinical student rotations.
Experience serving as a primary liaison with academic institutions.
Experience participating in quality improvement initiatives.
Experience assisting in tracking board certification exam eligibility.
Experience supporting planning and documentation of faculty development sessions and scholarly activity.
Experience tracking distribution and timely completion of evaluations.
Experience coordinating completion of annual surveys and data entry.
Experience assisting in grant writing and identification of funding opportunities.
Experience managing administration and coordination of evaluation systems.
Experience managing coordination and support for program social events.

Responsibilities

Builds workflows that align with ACGME requirements, including recordkeeping, tracking educational milestones, and collecting accreditation data.
Directs the daily administrative functions of the Sunset Health Student and GME Office.
Coordinates student/resident physician rotations within Sunset Health and in partnership with other academic institutions.
Oversees and maintains program affiliation agreements with other universities and program accreditation with ACGME and other regulatory bodies.
Supports preparation and coordination for University/ACGME site visits and internal reviews.
Coordinates and maintains Program Letters of Agreement (PLAs) with external institutions and preceptors.
Manages schedules for the Sunset Health Senior Director for Clinical Operations and Education, the Residency Program Director, and visiting faculty.
Assists in planning and executing new student/resident orientation, trainings, and GME events.
Maintains and coordinates all documentation of student/resident records to ensure current and necessary credentialing and professional certification and licensure.
Manages and administers student/resident schedules in the clinic, including rotations, on-call duties, and time off, to comply with internal and University/ACGME requirements.
Provides administrative support to the Graduate Medical Education Committee (GMEC).
Acts as liaison with hospital leadership, accrediting agencies, and affiliated partners.
Serves as a liaison between our Sponsoring Institution administrative support, GMEC, and our directors.
Maintains minutes of the residency program committees and other related meetings.
Attends relevant coordinator/GME administrative training and conferences.
Collaborates in preparing ACGME documentation, internal reports, and institutional summaries.
Supports the recruitment process for faculty, staff, residents, and students.
Coordinates website content and updates related to all the education programs.
Collaborate with faculty, students, and residents to monitor the learning environment, satisfaction, and well-being indicators.
Supports inclusive recruitment and orientation practices, aligned with Sunset Health’s commitment to an inclusive and healthy work environment.
Manages and coordinates all clinical student rotations sponsored or operated by Sunset Health, including but not limited to medical students, physician assistant students, nurse practitioner students, nursing students, and medical assistant trainees; serves as the primary liaison with academic institutions to ensure proper onboarding, scheduling, supervision arrangements, and documentation.
Participates in quality improvement initiatives related to program metrics and educational outcomes.
Assists in tracking board certification exam eligibility, including rotation completion, procedural logs, and licensure documentation.
Supports planning and documentation of faculty development sessions and scholarly activity.
Tracks distribution and timely completion of evaluations (faculty, resident, and student rotation) to ensure University/ACGME compliance.
Coordinates completion of ACGME annual surveys and manages data entry in the Accreditation Data System (ADS).
Assists in grant writing and identification of GME funding opportunities.
Manage administration and coordination of the evaluation system for the residency program and residents.
Manage coordination and support for the student/residency program social events (i.e., Orientation reception, interview season dinner, graduation).
Other duties as assigned.