Education Program Coordinator

Sunset Health•Yuma, AZ

1d•Onsite

About The Position

The Education Program Coordinator builds workflows that align with ACGME requirements, including recordkeeping, tracking educational milestones, and collecting accreditation data, during the GME program’s start-up phase. This role directs the daily administrative functions of the Sunset Health Student and GME Office. The coordinator is responsible for coordinating student/resident physician rotations within Sunset Health and in partnership with other academic institutions. They will oversee and maintain program affiliation agreements with other universities and program accreditation with ACGME and other regulatory bodies. This position supports preparation and coordination for University/ACGME site visits and internal reviews. The coordinator manages schedules for the Sunset Health Senior Director for Clinical Operations and Education, the Residency Program Director, and visiting faculty. They assist in planning and executing new student/resident orientation, trainings, and GME events. A key responsibility is maintaining and coordinating all documentation of student/resident records to ensure current and necessary credentialing and professional certification and licensure. The role manages and administers student/resident schedules in the clinic, including rotations, on-call duties, and time off, to comply with internal and University/ACGME requirements. This position provides administrative support to the Graduate Medical Education Committee (GMEC) and acts as a liaison with hospital leadership, accrediting agencies, and affiliated partners. The coordinator serves as a liaison between our Sponsoring Institution administrative support, GMEC, and our directors. They maintain minutes of the residency program committees and other related meetings. The role involves attending relevant coordinator/GME administrative training and conferences. Collaboration is key in preparing ACGME documentation, internal reports, and institutional summaries. The coordinator supports the recruitment process for faculty, staff, residents, and students. They manage and coordinate website content and updates related to all education programs. This role collaborates with faculty, students, and residents to monitor the learning environment, satisfaction, and well-being indicators. The coordinator supports inclusive recruitment and orientation practices, aligned with Sunset Health’s commitment to an inclusive and healthy work environment. They manage and coordinate all clinical student rotations sponsored or operated by Sunset Health, including but not limited to medical students, physician assistant students, nurse practitioner students, nursing students, and medical assistant trainees; serving as the primary liaison with academic institutions to ensure proper onboarding, scheduling, supervision arrangements, and documentation. The role participates in quality improvement initiatives related to program metrics and educational outcomes. Assistance is provided in tracking board certification exam eligibility, including rotation completion, procedural logs, and licensure documentation. Support is also provided for planning and documentation of faculty development sessions and scholarly activity. The coordinator tracks distribution and timely completion of evaluations (faculty, resident, and student rotation) to ensure University/ACGME compliance. They coordinate completion of ACGME annual surveys and manage data entry in the Accreditation Data System (ADS). Assistance is provided in grant writing and identification of GME funding opportunities. The role manages administration and coordination of the evaluation system for the residency program and residents. Finally, the coordinator manages coordination and support for student/residency program social events (i.e., Orientation reception, interview season dinner, graduation). Other duties as assigned.

Requirements

Proficiency in building workflows that align with ACGME requirements.
Experience with recordkeeping, tracking educational milestones, and collecting accreditation data.
Ability to direct daily administrative functions.
Skills in coordinating student/resident physician rotations.
Experience in overseeing and maintaining program affiliation agreements.
Knowledge of ACGME and other regulatory body accreditation processes.
Ability to support preparation and coordination for site visits and internal reviews.
Experience in coordinating and maintaining Program Letters of Agreement (PLAs).
Proficiency in managing schedules for directors and faculty.
Ability to assist in planning and executing orientations, trainings, and events.
Experience in maintaining and coordinating documentation for credentialing, certification, and licensure.
Skills in managing and administering schedules, including rotations, on-call duties, and time off.
Ability to provide administrative support to committees.
Experience serving as a liaison with various stakeholders.
Ability to maintain minutes of meetings.
Willingness to attend relevant training and conferences.
Skills in preparing documentation, reports, and summaries.
Experience supporting recruitment processes.
Ability to coordinate website content and updates.
Skills in collaborating to monitor learning environment, satisfaction, and well-being.
Ability to support inclusive recruitment and orientation practices.
Experience managing and coordinating clinical student rotations.
Ability to serve as a primary liaison with academic institutions.
Experience ensuring proper onboarding, scheduling, and supervision arrangements.
Skills in participating in quality improvement initiatives.
Ability to assist in tracking board certification exam eligibility.
Experience supporting planning and documentation of faculty development and scholarly activity.
Skills in tracking completion of evaluations.
Ability to coordinate completion of annual surveys and manage data entry.
Experience in grant writing and identifying funding opportunities.
Skills in managing and coordinating evaluation systems.
Experience managing coordination and support for social events.

Responsibilities

Builds workflows that align with ACGME requirements, including recordkeeping, tracking educational milestones, and collecting accreditation data, during the GME program’s start-up phase.
Directs the daily administrative functions of the Sunset Health Student and GME Office.
Coordinates student/resident physician rotations within Sunset Health and in partnership with other academic institutions.
Oversees and maintains program affiliation agreements with other universities and program accreditation with ACGME and other regulatory bodies.
Supports preparation and coordination for University/ACGME site visits and internal reviews.
Coordinates and maintains Program Letters of Agreement (PLAs) with external institutions and preceptors.
Manages schedules for the Sunset Health Senior Director for Clinical Operations and Education, the Residency Program Director, and visiting faculty.
Assists in planning and executing new student/resident orientation, trainings, and GME events.
Maintains and coordinates all documentation of student/resident records to ensure current and necessary credentialing and professional certification and licensure.
Manages and administers student/resident schedules in the clinic, including rotations, on-call duties, and time off, to comply with internal and University/ACGME requirements.
Provides administrative support to the Graduate Medical Education Committee (GMEC).
Acts as liaison with hospital leadership, accrediting agencies, and affiliated partners.
Serves as a liaison between our Sponsoring Institution administrative support, GMEC, and our directors.
Maintains minutes of the residency program committees and other related meetings.
Attends relevant coordinator/GME administrative training and conferences.
Collaborates in preparing ACGME documentation, internal reports, and institutional summaries.
Supports the recruitment process for faculty, staff, residents, and students.
Coordinates website content and updates related to all the education programs.
Collaborates with faculty, students, and residents to monitor the learning environment, satisfaction, and well-being indicators.
Supports inclusive recruitment and orientation practices, aligned with Sunset Health’s commitment to an inclusive and healthy work environment.
Manages and coordinates all clinical student rotations sponsored or operated by Sunset Health, including but not limited to medical students, physician assistant students, nurse practitioner students, nursing students, and medical assistant trainees; serves as the primary liaison with academic institutions to ensure proper onboarding, scheduling, supervision arrangements, and documentation.
Participates in quality improvement initiatives related to program metrics and educational outcomes.
Assists in tracking board certification exam eligibility, including rotation completion, procedural logs, and licensure documentation.
Supports planning and documentation of faculty development sessions and scholarly activity.
Tracks distribution and timely completion of evaluations (faculty, resident, and student rotation) to ensure University/ACGME compliance.
Coordinates completion of ACGME annual surveys and manages data entry in the Accreditation Data System (ADS).
Assists in grant writing and identification of GME funding opportunities.
Manages administration and coordination of the evaluation system for the residency program and residents.
Manages coordination and support for the student/residency program social events (i.e., Orientation reception, interview season dinner, graduation).
Other duties as assigned.