Part-time Education Program Specialist

The Pennsylvania State University • University Park, FL

8d • Hybrid

About The Position

The Department of GeoSciences at Penn State is seeking an Education Program Coordinator to assist with administrative and financial functions while providing excellent customer service. You will be an integral part of the International GeoBiology Course (IGC) and Dr. Kate Freeman’s lab.

Requirements

• Excellent written and oral presentation skills
• Strong attention to detail
• The ability to maintain confidentiality
• A willingness to work in a fast-paced, team environment
• A commitment to fostering diversity, equity, inclusion, and belonging
• Experience using financial and human resources information systems such as Workday, SIMBA, SAP Concur or similar systems.

Responsibilities

• Oversee coordination, planning, and arranging of the IGC and affiliated events Mini-Symposium, including: Arrange field trips, guest speakers, and course activities, both at Penn State and abroad Arrange catering and book venues Order supplies Oversee/facilitate student applications and evaluation by faculty Oversee/facilitate admitted student communication and course registration Manage internal/external lodging logistics Facilitate registration and tuition payments Collect all course documents Initiate reconciliation and track processing for all expenses process honorarium payments Create annual budget reports Create announcement/marketing emails Create, maintain, and manage listserv Maintain webpage/upload content Create job posting for undergraduate students First point of contact for all course related communications Arrange recurring IGC Alumni Meeting at a conference TBD
• Aid in Dr. Freeman’s lab operations Order supplies Initiate travel reconciliation Ensure Penn State lab safety training requirements Manage calendars Assist with award reporting

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed