Education Program Coordinator

University of Kansas•Lawrence, KS

1d•Hybrid

About The Position

The Practicum Education Coordinator provides administrative, operational, technology, and community partnership support for the Social Welfare Practicum Office. The position works closely with Associate Directors of Practicum Education to support social work practicum planning, agency development, onboarding, placement operations, data management, and practicum programming. The position serves as a primary operational contact for MSW and BSW students, practicum instructors, and community partners. The position reports to the Director of Practicum Education and is based on the Lawrence campus or remotely, at the discretion of the Director of Practicum Education and the Dean. Periodic travel may be required to meet with students, practicum instructors, community partners, and attend professional meetings or conferences. Because of fluctuations in student enrollment and other operational demands, flexibility in work assignments is required. The specific balance of responsibilities may vary from year to year based on program needs. Extensive communication and collaboration with students, community partner personnel, practicum instructors, practicum liaisons, and other School staff are essential functions of this position.

Requirements

Bachelor's degree or [minimum of] three years’ experience in [higher education] experiential learning and technology.
Experience managing databases, information systems, or complex recordkeeping processes.
Experience in customer service or student support.
Effective written and communication skills, as evidenced by application materials.
Experience working in higher education.
Experience coordinating projects, events, or administrative operations.
Experience supporting practicum, internship, or experiential learning programs.
Experience with affiliation agreements, contracts, compliance processes, or partnership management.
Experience researching, identifying, and developing community partnerships.
Experience with Canvas, Qualtrics, Microsoft Office, and related software platforms.

Responsibilities

Research, identify, and initiate relationships with prospective practicum partners.
Support practicum site recruitment, onboarding, retention, and engagement efforts.
Coordinate affiliation agreement development, routing, tracking, renewal, and record maintenance.
Maintain community partner records, practicum opportunities, and practicum instructor information.
Enter practicum opportunities into the practicum planning software.
Coordinate routine practicum partner communications and recognition activities.
Support Associate Directors with practicum planning and placement coordination.
Serve as a primary administrator for practicum management software and related systems.
Maintain student, agency, practicum instructor, liaison, and placement records.
Develop and maintain forms, workflows, reports, and data management processes.
Provide technical support to students, agencies, practicum instructors, and staff.
Participate in maintaining practicum-related Canvas, Qualtrics, website, and other technology resources.
Coordinate student practicum onboarding requirements and monitor completion (e.g. medical record submission, background screens, etc.).
Manage practicum office seminars, orientation, and CEU event logistics, communications, registration, and evaluations.
Assist with assessment, accreditation, and reporting activities.
Other Practicum Office and School related duties as assigned.