Education Program Coordinator III - Medical College Physicians

Medical College of Wisconsin•Milwaukee, WI

5d•Hybrid

About The Position

The Education Program Coordinator III works closely with the Office of Advanced Practice Leadership to support educational programming for the advanced practice provider (APP) workforce. The role coordinates administrative activities, governance, and strategic priorities for institutional APP fellowship programs in collaboration with the APP Fellowship Program Director and Associate Program Director, with a focus on future accreditation. It also supports APP student placement programming by managing the central application process, coordinating student distribution with clinical departments, and maintaining relationships with external affiliated programs and health systems. In collaboration with the APP Scholarship and Education Director, the coordinator contributes to the future design of APP clinical transition-to-practice programming, including development of a business plan and management of vendor relationships. The position executes institutional and program activities independently, maintains compliance with accreditation and other requirements, serves as a liaison among program stakeholders, and manages program data, assessment, educational materials, and budgets. It also coordinates recruitment of preceptors, instructors, and speakers and may lead or oversee program-based education coordinators. The position is hybrid, with 60% onsite and 40% remote work, and requires living in the Metro Milwaukee, Wisconsin area.

Requirements

Bachelor’s degree; appropriate experience may substitute for education on an equivalent basis.
At least 5 years of related experience.
Knowledge of technical, business, consultation, project management, and cultural awareness.
Customer focus, ability to build trust, communication, critical-thinking, and influencing skills.
Strong verbal, written, and interpersonal skills.
Excellent organizational skills for managing project documentation, schedules, and timelines.
Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
Organization, time-management, interpersonal, communication, and problem-solving skills.
Proficiency in Microsoft Office, especially MS Teams and PowerPoint, as well as Zoom, Qualtrics, and communication tools such as Campaign Monitor.
Must live in the Metro Milwaukee, Wisconsin area.

Nice To Haves

Education coordination skills.
Marketing and brand management skills.

Responsibilities

Coordinate daily administrative activities, governance, and strategic priorities for institutional APP fellowship programs with program leadership.
Support the achievement of APP fellowship program goals and prepare programs for future accreditation.
Manage the central application process for APP student placements, coordinate student distribution with clinical departments, and manage relationships with external affiliated programs and health systems.
Contribute to the design of future APP clinical transition-to-practice programming, including a business plan and vendor relationships.
Independently execute institutional or program activities such as educational events, training, learner recruitment and interviews, orientation, scheduling, and graduation, including APP Grand Rounds and annual CME programming.
Maintain knowledge of accreditation, board, and institutional requirements and manage activities to ensure compliance.
Partner with educational leaders to assess and manage requirements from accreditation agencies, national boards, and affiliated institutions.
Serve as a primary liaison to healthcare clinicians, administrators, departments, affiliated and outside institutions, and national organizations.
Develop and maintain databases to track, schedule, evaluate, and record institutional, program, and learner activities.
Collect, analyze, and share program data, including reporting progress to stakeholders.
Provide information, support, and problem-solving for leaders, faculty, staff, and learners.
Coordinate recruitment of preceptors, instructors, and speakers.
Design and produce brochures, flyers, websites, handbooks, and other educational materials.
Coordinate assessment and evaluation activities independently.
Monitor program budgets.
Lead or oversee the work of program-based education coordinators.
Perform other duties as assigned.

Benefits

Health insurance coverage
Vision insurance
Dental insurance
Flexible Spending options
403B retirement package
Competitive vacation
Paid holidays
Tuition reimbursement
Paid parental leave
Employee & Family Assistance Program (EFAP)
Pet insurance
On-campus fitness facility and classes
Discounted rates on select cell phone plans, local fitness facilities, and Milwaukee recreation and entertainment