Administration - Education and Youth Services Executive Director

Puyallup Tribe of Indians•Tacoma, WA

About The Position

The Education and Youth Services Executive Director defines and implements the division’s direction, goals, and objectives, and is responsible for the effectiveness and efficiency of its services. The position provides leadership, technical assistance, and supervision to division departments; ensures compliance with Tribal codes, policies, procedures, and applicable regulations; and works with directors to establish goals and prepare and monitor budgets. The Executive Director builds relationships with Tribal, state, federal, and community partners; oversees agreements, expenditure approvals, audits, and corrective actions; and coordinates education and youth activities and meetings. The position also advises the Administrative Manager and Tribal Council on policy concerns, monitors community and youth programs, supports organizational planning, and performs projects and other duties as assigned. The role manages directors and managers as assigned by the Administrative Manager and oversees the division’s direction, coordination, and evaluation. Supervisory duties include interviewing, hiring, training, assigning and directing work, evaluating performance, rewarding and disciplining employees, addressing complaints, and resolving problems. The position requires a bachelor’s or master’s degree in a relevant field, six years of senior management experience managing subordinate program supervisors, or an equivalent combination of education and experience. Previous departmental budget management and grant management knowledge are required. The work is primarily office-based with some field work and occasional travel using the employee’s own transportation. The position may require responses after normal business hours and may be stressful due to multitasking, deadlines, and sensitive or confidential matters.

Requirements

Bachelor’s or master’s degree from a four-year college or university in Education, Public Administration, Social Services, Youth Development, Tribal Governance, Business Administration, Organizational Leadership, or a related field; alternatively, an equivalent combination of education and management experience or training.
Six years of experience and/or training in a senior management capacity managing subordinate program supervisors, or equivalent experience or training overseeing departments or programs.
Previous experience managing a departmental budget.
Demonstrated knowledge of grant management.
Intermediate knowledge and experience with computer applications, including word processing, spreadsheets, and databases.
Strong writing and organizational skills.
Strong understanding of Tribal government operations, sovereignty, governance, and the role of Tribal Education and Youth.
Knowledge of Tribal, federal, and applicable state laws and regulations affecting Tribal programs.
Strong leadership, organizational, analytical, and problem-solving skills.
Ability to manage multiple departments and competing priorities.
Ability to work effectively with elected officials, attorneys, department directors, employees, Tribal Members, and community members.
Strong written and verbal communication skills.
Ability to analyze complex operational issues and develop practical recommendations.
Ability to manage confidential and sensitive information.
Ability to build effective relationships across departments and Tribal entities.
Strong understanding of budgeting, financial management, staffing, and organizational planning.
Ability to lead through complex or sensitive situations while maintaining professionalism and appropriate confidentiality.
Ability to work independently and exercise sound administrative judgment.
Ability to read, analyze, and interpret complex documents and respond effectively to sensitive inquiries or complaints.
Ability to write speeches and articles using original or innovative techniques or style, and to make effective, persuasive speeches and presentations on complex or controversial topics to senior management, public groups, or boards.
Ability to work with mathematical concepts including probability, statistical inference, geometry, and trigonometry, and apply fractions, percentages, ratios, and proportions to practical situations.
Ability to apply logical or scientific thinking to complex problems and work with abstract and concrete variables and nonverbal symbolism.
Must have and maintain a valid, unrestricted Washington State driver’s license without restrictions that would prevent driving a GSA vehicle.
Must successfully pass a criminal background check before employment and periodically during employment.
Willingness to attend professional development training.
Ability to operate a personal computer, multi-line telephone, calculator, facsimile machine, and photocopier.
Ability to read, write, communicate, and interpret information accurately in English; concentrate and consistently produce accurate work.
Ability to meet the stated physical demands, including occasionally lifting or moving up to 10 pounds.

Responsibilities

Establish and promote the mission and direction of the Education and Youth Services Division.
Ensure division departments comply with applicable Tribal codes, policies, and procedures.
Provide administrative technical assistance, leadership, and supervision to division departments.
Assist directors or programs in establishing departmental goals and objectives for the annual operations plan.
Review changes in federal and state laws and Tribal code that may affect service delivery.
Build relationships at the state and federal levels and advocate for department and program services.
Prepare, plan, and monitor department budgets with department directors on a monthly basis.
Create and ensure compliance with memoranda of agreement or understanding involving Tribal departments, Tribal entities, local governments, and local school districts.
Maintain effective internal and external communications.
Lead departments in decision-making, organization, program design, prioritization, and delegation.
Facilitate regular division department director meetings and coordinate meetings with other Tribal departments as needed.
Notify the Administrative Manager and Tribal Council of policy concerns and recommend revisions or direction arising from community or youth issues.
Coordinate education and youth activities with departments and external organizations.
Approve department directors’ expenditure requests for compliance with Tribal, state, and federal regulations and grant restrictions.
Participate in and monitor internal and external department audits and implement necessary corrective actions.
Complete projects assigned by the Administrative Manager or Tribal Council.
Stay current in areas of responsibility by attending executive-level meetings, trainings, and workshops as needed.
Monitor and review community and youth programs to improve effectiveness and efficiency.
Ensure departments implement teamwork strategies to meet organizational and departmental goals.
Participate in developing the Tribe’s vision, mission, and strategic direction.
Build and maintain ethical and professional relationships and uphold a favorable public image of the Tribe through community, civic, industry, and professional participation.
Manage assigned division directors and managers and oversee the division’s direction, coordination, and evaluation.
Interview, hire, train, assign and direct work, appraise performance, reward and discipline employees, address complaints, and resolve problems.
Perform other duties as assigned.