Administration - Education and Youth Services Executive Director

Puyallup Tribe of Indians•Tacoma, WA

1d•Onsite

About The Position

The Education and Youth Services Executive Director defines and implements the division’s direction, goals, and objectives and is responsible for the effectiveness and efficiency of its services. The position provides leadership, administrative technical assistance, and supervision to division departments, ensuring compliance with Tribal policies, procedures, codes, laws, regulations, and applicable grant requirements. It oversees departmental planning, budgets, agreements, audits, and program effectiveness; coordinates with Tribal departments and outside organizations; and advises the Administrative Manager and Tribal Council about policy concerns and community or youth issues. The Executive Director manages directors and managers assigned to the division and is responsible for its overall direction, coordination, and evaluation. Supervisory duties include hiring and training, work planning and assignment, performance appraisal, employee recognition and discipline, and addressing complaints and problems. The role participates in the Tribe’s vision, mission, and strategic direction and maintains professional relationships that support a favorable public image of the Tribe. The position is full-time, 40 hours per week. Work is primarily in an office, with some field work and occasional travel using the employee’s own transportation. The role may require responding after normal business hours and can be stressful at times because of multitasking, critical deadlines, and sensitive or confidential matters. Salary is based on the salary matrix. The Tribe offers benefits including employer-paid medical, dental, vision, and life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.

Requirements

Bachelor’s or master’s degree from a four-year college or university in Education, Public Administration, Social Services, Youth Development, Tribal Governance, Business Administration, Organizational Leadership, or a related field; or an equivalent combination of education and management experience and/or training.
Six years of experience and/or training in a senior management capacity managing subordinate program supervisors, or equivalent experience and training overseeing departments or programs.
Demonstrated experience managing a departmental budget.
Knowledge of grant management.
Intermediate knowledge and experience with computer applications, including word processing, spreadsheets, and databases.
Strong writing and organizational skills.
Strong understanding of Tribal government operations, sovereignty, governance, and the role of Tribal Education and Youth.
Knowledge of Tribal, federal, and applicable state laws and regulations affecting Tribal programs.
Strong leadership, organizational, analytical, and problem-solving skills.
Ability to manage multiple departments and competing priorities.
Ability to work effectively with elected officials, attorneys, department directors, employees, Tribal Members, and community members.
Strong written and verbal communication skills.
Ability to analyze complex operational issues and develop practical recommendations.
Ability to manage confidential and sensitive information.
Ability to build effective relationships across departments and Tribal entities.
Strong understanding of budgeting, financial management, staffing, and organizational planning.
Ability to lead through complex or sensitive situations while maintaining professionalism and appropriate confidentiality.
Ability to work independently and exercise sound administrative judgment.
Ability to read, analyze, and interpret complex documents; respond effectively to sensitive inquiries or complaints; write speeches and articles; and deliver persuasive speeches and presentations on complex or controversial topics.
Ability to apply mathematical concepts, including probability, statistical inference, geometry, trigonometry, fractions, percentages, ratios, and proportions to practical situations.
Ability to apply logical or scientific thinking to complex intellectual and practical problems and work with abstract and concrete variables.
Valid, unrestricted Washington State driver’s license without restrictions that would prevent driving a GSA vehicle.
Successfully pass a criminal background check before and periodically during employment.
Willingness to attend professional development training.
Ability to operate a personal computer, multi-line telephone, calculator, facsimile machine, and photocopier.
Ability to read, write, communicate, and interpret information accurately in English; concentrate and consistently produce accurate work.
Ability to meet the stated physical demands, including occasionally lifting or moving up to 10 pounds.

Responsibilities

Establish and promote the mission and direction of the Education and Youth Services Division.
Ensure division departments comply with applicable Tribal codes, procedures, and policies.
Provide administrative technical assistance, leadership, and supervision to departments.
Assist program directors in establishing departmental goals and objectives for the annual operations plan.
Review changes in federal and state laws and Tribal codes that may affect service delivery.
Build effective state- and federal-level relationships and advocate for department and program services.
Prepare, plan, and monitor department budgets monthly with department directors.
Create and ensure compliance with memoranda of agreement or understanding between Tribal departments, Tribal entities, local governments, and local school districts.
Maintain effective internal and external communications.
Lead departments in decision-making, organization, program design, prioritization, and delegation.
Facilitate regular division department director meetings and coordinate meetings with other Tribal departments as needed.
Notify the Administrative Manager and Tribal Council about policy concerns and recommend revisions or direction arising from community or youth issues.
Coordinate education and youth activities with departments and external organizations as needed.
Approve department directors’ expenditure requests for compliance with Tribal, state, and federal regulations and grant restrictions.
Participate in and monitor internal and external department audits and implement necessary corrective actions.
Complete projects assigned by the Administrative Manager or Tribal Council.
Stay current in areas of responsibility by attending executive-level meetings, trainings, and workshops as needed.
Monitor and review community and youth programs to improve effectiveness and efficiency.
Ensure departments implement teamwork strategies to meet organizational and departmental goals.
Participate in developing the Puyallup Tribe’s vision, mission, and strategic direction.
Develop and maintain ethical, professional relationships and support a favorable public image of the Tribe through participation in civic, industry, and professional communities.
Perform other duties as assigned.
Manage assigned directors and managers and oversee the division’s overall direction, coordination, and evaluation.
Carry out supervisory responsibilities, including interviewing, hiring, training, planning and assigning work, directing work, appraising performance, rewarding and disciplining employees, and addressing complaints and resolving problems.