Editorial & Office Coordinator - Adventist Review

General Conference of Seventh-day Adventists•Silver Spring, MD

3h•$26 - $37•Onsite

About The Position

Evaluates potential manuscripts and is involved in the workflow process for Adventist Review publications. Serves as main point of contact with authors regarding manuscripts, biographies, and agreements. Communicates editorial decisions and manages Adventist Review databases.

Requirements

Bachelor’s degree with applicable coursework in journalism. Appropriate successful work experience may be acceptable in lieu of scholastic requirement
Three to four years of relevant, progressive work experience are needed to gain the skills and knowledge required to perform job duties
Knowledge of principles, policies and beliefs of the General Conference and the Seventh-day Adventist Church.
Accurate English language usage including proficiency in spelling, grammar, punctuation, etc., and writing and proofreading skills are essential.
Must have well-developed skills in Microsoft Word, Outlook, Adobe, Wordpress, Monday.com, SharePoint, and InCopy.
Editorial aptitude, accuracy, writing skills, efficiency in general office duties also required.

Responsibilities

Conducts the initial review of manuscript submissions
Maintains author, manuscript, and publication agreement databases
Sends acceptance and rejection notifications after manuscript review
Maintains communication with global partners to include sending translated files, Week of Prayer files, Adventist Review Digest, and monthly issue documents for translation
Monitors manuscript workflow through Monday.com
Flow-in news and articles into Wordpress (news has a daily cadence)
Input metadata into online news and articles (news has a daily cadence)
Flow-in articles for print into inCopy
Proofread print issue
Collects author biographies and Form W-9s
Calculates author remuneration
Maintains string files for print magazine
Archives extra copies of the magazine in the departmental library
Mail complimentary issue copies to authors
Provides event support by staffing the Adventist Review booth as needed
Participates in Editorial Committee
Schedules and coordinates all staff, board, worship, and division meetings
Records, distributes, and archives minutes
Handles office correspondence, including letters, emails, and phone calls
Administers the office calendar, filing cabinets, mailboxes, and supplies
Office event planning (Christmas parties, birthdays, flowers for special events)
Communicates announcements, updates, and meeting information to staff and contractors
Primary contact for SDA Yearbook changes and archival data maintenance
Maintains and updates subscription databases across the web portal and internal files.
Reports on subscription activity, including renewals, cancellations, and updates
Maintains mailing lists
Must be a member in regular standing of the Seventh-day Adventist Church
Must maintain a regular and reliable attendance schedule.
Other duties as assigned.