eDiscovery Data Management Specialist

TransPerfect•New York City, NY

8d•Hybrid

About The Position

The eDiscovery Data Management Specialist is responsible for managing operational and data governance activities throughout the eDiscovery matter lifecycle. This role oversees case closures and defensible data disposition processes, including chain-of-custody documentation, media handling, and the distribution of certificates of destruction. The specialist also performs routine platform and infrastructure maintenance, monitors storage utilization and capacity, enforces data retention policies, and coordinates the cleanup and archival of legacy data. Working closely with IT, project managers and technical teams, the role helps ensure the security, integrity, and regulatory compliance of eDiscovery environments while supporting efficient day-to-day operations.

Requirements

Strong organization skills and exceptional attention to detail
Ability to multi-task, prioritize incoming requests, and adapt on-the-fly when the requirements change without any loss in the work product’s quality
Maintain a sense of urgency and take ownership
Ability to perform under tight deadlines
Ability to thrive in a team environment and also be an individual contributor
Solid communication skills, both verbal and written
Able to work independently and perform self-training
Aptitude to quickly learn and master new software, applications, tools, and processes
Retention of instructional training and procedures
Proactive not reactive approach to work
Able to work at high efficiency in a fast-paced environment
Highly proficient with text editors such as TextPad, WordPad, or NotePad++
Familiarity with disk space management & analysis tool such as Treesize
Bachelor’s Degree in related field, a strong technical background is helpful
Highly analytical, enjoys working with technology and new applications development
Experience running queries or performing data manipulation and clean-up
Knowledge of different operating systems such as Windows & Linux
Experience with using GitBash, PuTTY, CMD, PowerShell or similar command-line tool for windows running Linux-style commands
Experience using SFTP, Sharefiles, AWS and other cloud transfers
Experience using secure remote access tools (VPN, RDP, SSH, MFA)
Experience with archiving, file and disk encryption tools (BitLocker, VeraCrypt, 7zip, WinRAR, WinZip, SecureZip, ZipReader)
Inquisitive, curious, willing to learn something new every day
Willing to work flexible hours as needed
Troubleshooter, problem solver, out-of-the-box thinker
Google search master
Motivated and eager to grow in a fast-paced entrepreneurial environment

Nice To Haves

Coding and scripting experience a plus (SQL, VBS, VB, PHP, Python, C#, JS)
Networking, data storage concepts and knowledge is a plus

Responsibilities

Manage eDiscovery matter and case closure activities.
Coordinate data disposition, archival, and destruction processes.
Maintain chain-of-custody records and media handling documentation.
Generate and distribute Certificates of Destruction (CODs).
Monitor and enforce data retention and governance policies.
Analyze and perform storage capacity reviews and data cleanup activities.
Conduct scheduled platform and infrastructure maintenance.
Perform data migration (imports and exports) between platforms.
Collaborate with IT, compliance, and technical teams to ensure secure and efficient eDiscovery operations.