Ed-Fi Implementation Consultant

Williamsburg Learning•Ottawa, ON

11d•Remote

About The Position

The Ed-Fi Implementation Consultant is an independent contractor engaged to lead and oversee the implementation of Williamsburg Learning's Ed-Fi sync system, which synchronizes Student Information System (SIS) data with state education agencies. Working under the sponsorship of the Engineering Lead, the consultant sets the technical architecture and certification strategy (beginning with Arizona's AZEDS, with Texas TSDS to follow), provides day-to-day technical director to the full-stack engineer, and serves as WL's expert liaison to state agencies. The engagement emphasizes delivering a reusable, well-documented system and transferring knowledge to WL's internal team for long-term ownership.

Requirements

Demonstrated, hands-on Ed-Fi expertise — prior delivery of Ed-Fi ODS/API integrations and state-reporting systems
Direct experience achieving state certification (AzEDS vendor certification and/or Ed-Fi Alliance SIS certification; TSDS experience a plus)
Deep knowledge of the Ed-Fi Data Standard — resources, natural keys, descriptors, dependency ordering, and OAuth 2.0 client credentials
Strong K-12 / SIS domain knowledge (students, enrollment, attendance, grades, transcripts, programs, discipline)
Technical leadership — able to set architecture and direct an engineer’s work across PHP, MySQL, REST, and queue-based systems
Experience working directly with state education agencies (ADE, TEA, or equivalents)
Excellent communication and documentation skills, with a track record of transferring knowledge to internal teams

Nice To Haves

multi-state Ed-Fi rollouts
validation/integrity-rule resolution
compliance-driven software delivery

Responsibilities

Own end-to-end delivery of WL’s Ed-Fi sync system (Core engine plus state layers), setting architecture and sequencing across the rollout phases
Provide day-to-day technical direction to the full-stack engineer — reviewing designs, data mappings, and implementation decisions
Coordinate with the Engineering Lead and IT team on priorities, dependencies, and timelines
Guide the design of the state-agnostic Core Sync Service so it remains reusable across Arizona, Texas, and future states
Validate resource-mapping coverage against Ed-Fi SIS v5 and state requirements; identify and prioritize SIS data gaps
Define change-detection, dependency-ordering, error-handling, and retry strategies consistent with Ed-Fi best practices.
Lead the AzEDS vendor certification effort with the Arizona Department of Education, from pre-certification scoping through live certification sessions
Own the certification readiness checklist (resource mappers, Identity API, descriptor mappings, attendance aggregation, error handling)
Establish the roadmap for subsequent states (e.g., Texas TSDS via the Ed-Fi Alliance) and advise on scope, effort, and sequencing
Oversee descriptor namespace mapping and state-specific extensions (e.g., AZ membership FTE, instructional minutes, the 915 multi-year process)
Advise on integrity-rule pre-validation and resolution of state validation errors (e.g., AzEDS integrity rules, TSDS Level 1–3 validations)
Ensure submissions meet state reporting requirements (ADM, PEIMS) and that data handling and audit practices protect student PII
Identify project risks (scope, timeline, agency dependencies) and recommend mitigations
Ensure architecture decisions, data mappings, and operational runbooks are documented for long-term WL ownership
Transfer knowledge to WL’s internal engineering team so the system remains maintainable after the engagement ends