ECE School Receptionist (Part-Time)

Salt River Pima-Maricopa Indian Community • Scottsdale, AZ

1d • Onsite

About The Position

Serves as the “first-line” resource of information for the public. The School Receptionist must be able to work independently, handle a variety of public relations issues and provide accurate information from school policies to school events. The execution of the duties of the School Receptionist must be done in a professional yet friendly manner.

Requirements

• High School Diploma or G.E.D. equivalent and one (1) year experience performing a variety of clerical/office support tasks; or completion of a post high school course/program in Office Practices, General Business, or closely related area may substitute for the required experience.
• One (1) year of work experience utilizing Microsoft Office programs including Word and Excel.
• Must hold current certification in First Aid and CPR or able to secure such certification within six (6) months of date of hire.
• Knowledge of general office practice and procedures, including those associated with confidential/sensitive information.
• Knowledge of modern office practices, procedures and equipment.
• Skilled in understanding and interpreting general concepts, rules, regulations and guidelines.
• Skilled in effectively balancing daily tasks and demonstrating reasoned thinking.
• Skilled in listening and communicating effectively with employees, students and parents.
• Skilled in planning daily work volume, and ensuring effective completion of tasks.
• Skilled in operating a variety of standard office equipment, including but not limited to: photocopiers, fax machines, personal computer, and printers.
• Skilled in using MS Office suite application software including Word and Excel at an intermediate level.
• Skilled in establishing and maintaining effective working relationships with administrative and classroom staff, students and parents.
• Skilled in following general oral and written instructions, policies and procedures.
• Skilled in customer service best practices.
• Skilled in the use of telecommunication systems including telephone and 2-way radios.
• Ability to communicate effectively both verbally and in writing.
• Ability to maintain a calm demeanor with the public and students under a high volume of business.
• Ability to maintain confidentiality of student and education business records.
• Ability to meet deadlines.
• Ability to lift, carry, push and/or pull, stoop, kneel, crouch, and utilize significant fine finger dexterity.
• Ability to sit 80% of the time, walk 10% of the time, and 10% standing.
• Must be able to lift up to thirty pounds.
• Successful completion of an extensive background investigation is required.
• Incumbent is required to pass a basic physical examination and provide proof of immunizations at time of hire.
• Follow-up physical examinations and current immunizations are required and must be completed to maintain good employment status.
• Maintaining booster shots on immunizations and taking a TB skin test or x-ray annually is also required.
• Incumbent must also obtain First Aid and CPR certification within the first three (3) months of employment from the date of hire and maintain certification subsequently.
• Prior to hire as an employee, applicants will be subject to drug and alcohol testing.
• Will be required to pass a pre-employment background/fingerprint check.

Nice To Haves

• The History, culture, traditions, and customs of the Salt River Pima-Maricopa Indian Community.

Responsibilities

• Operates multi-line telephone system to answer incoming calls and directs callers and guests to appropriate personnel.
• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel.
• Monitors visitor access and issues passes as required.
• Retrieves messages from voice mail and forwards to appropriate staff.
• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers questions about the organization and provides callers with address, directions, and other information.
• Notifies parents/guardians if a child needs to be picked up.
• Prepares notification letters for distribution.
• Communicates with administration, security and staff utilizing 2-way radio.
• Prepares and distributes school notifications for families including school closure dates.
• Verifies proper identification of individuals checking out students.
• Assists Enrollment Technician with student registration by making copies, scanning enrollment documents to student files, collecting needed documents, ensuring registration applications are complete.
• Uses the Student Informational System to access information as needed.
• Enters family contact information into Procare at time of student enrollment and as contact information changes.
• Verifies student attendance in Procare and records absences.
• Receives, sorts, and routes mail, and creates, maintains and routes publications.
• Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents.
• Assists with maintaining classroom ratio requirements.
• Registers parents in Procare and provides instruction in how to sign children in and out of the system.
• Updates Student Emergency Cards as changes occur and notifies staff of changes.
• Receives and tracks late pickup notices, enters into Powerschool, and notifies staff according to procedure.
• Records incoming calls pertaining to staff absences and notifies appropriate personnel.
• Assists Certificate Program staff with clerical duties including communicating with families and child care providers.
• Creates and maintains spreadsheets for student tracking and reporting.
• Attends professional development training.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Benefits

• Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED