Early Head Start Program Assistant - Bon Secours Community Works

Bon Secours Mercy Health • Baltimore, MD

17d

About The Position

The Early Head Start Program Assistant supports the leadership team with event planning, meeting minutes, communications, and presentations, and communicates effectively with internal and external stakeholders. The role collaborates with leaders to maintain and communicate policies, procedures, and practices that support efficiency, effectiveness, and continuous quality improvement.

The assistant supports timekeeping software by reviewing timecards and managing errors, and works with leadership on travel budgets and professional development requests. The position also maintains accurate data and prepares reports for compliance, accreditation, and regulatory standards; facilitates annual and semi-annual projects; and prepares project updates, findings, and recommendations for diverse audiences.

The role requires initiative, critical thinking, attention to detail, prompt follow-through, professionalism, independent work, and the ability to manage multiple projects from start to finish. It also involves building trusting relationships with diverse stakeholders and collaborating effectively with leaders across the organization. Other job-related duties may be assigned, subject to reasonable accommodation.

Requirements

• High school diploma or GED.
• Attention to detail.
• Critical thinking skills.
• Communication skills, including communication with guests.
• Teamwork skills.
• Conflict resolution skills.
• Active listening skills.
• Relationship-building skills.
• Relevant computer systems skills.
• Acceptance of authority.

Nice To Haves

• Associate degree.
• Proven experience as an assistant with a focus on quality outcomes.

Responsibilities

• Support leadership with planning events, taking minutes, and preparing communications and presentations.
• Communicate effectively with internal and external stakeholders.
• Collaborate with leadership to maintain policies and procedures that promote efficient, effective practices and continuous quality improvement.
• Assist leaders in implementing and communicating policies, practices, and procedures.
• Support timekeeping software by reviewing timecards and managing errors.
• Manage travel budgets and professional development requests in collaboration with leadership.
• Analyze data, identify possible solutions, resolve problems, and escalate issues to the leadership team when needed.
• Take ownership of assigned tasks and manage them through completion while working independently and managing multiple projects simultaneously.
• Maintain accurate data for reports and communications.
• Prepare and maintain reports for compliance, accreditation, and regulatory standards.
• Facilitate annual and semi-annual projects.
• Prepare written communications and visual presentations of project updates, findings, and recommendations with leadership for a broad range of audiences.
• Build trusting relationships with diverse stakeholders and collaborate with the leadership team and leaders throughout the organization.

Benefits

• Competitive pay, incentives, referral bonuses, and a 403(b) with employer contributions when eligible.
• Medical, dental, vision, and prescription coverage; HSA/FSA options; life insurance; mental health resources; and discounts.
• Paid time off, parental and FMLA leave, short- and long-term disability, and backup care for children and elders.
• Tuition assistance, professional development, and continuing education support.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED