Early Education Center Office Manager

Los Angeles Unified School District

3d • $30 - $36

About The Position

An Early Education Center Office Manager performs and is responsible for all clerical activities of an Early Education Center. The position maintains financial records related to fee computation and family billing, collects fees, balances accounts, and prepares bank deposits. It also maintains records, completes forms, prepares reports, and handles requisitions and purchase orders.

The Office Manager supports the site administrator by arranging appointments, receiving visitors, screening calls and mail, and preparing communications. The role processes applications for subsidized service programs by verifying parents’ employment, income, and needs; responds to inquiries and explains District and Division policies; and coordinates approved information for parents, students, center personnel, and the public. The position also organizes files and records and orients new and substitute teachers, volunteers, and aides to center and office policies and procedures.

This is a promotional position requiring eligible LAUSD employment status. Appointment is subject to fingerprinting, review of conviction record, and a background investigation. A valid California driver’s license and use of a motor vehicle, or the ability to use an alternative transportation method, are required.

Requirements

• Promotional status: current or retired LAUSD employee with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service, or laid off within the past 39 months from a regular, permanent LAUSD position after passing probation.
• High school graduation or evidence of equivalent educational proficiency.
• Two years of office clerical experience that included using a computer keyboard and record keeping.
• A valid driver’s license to legally operate a motor vehicle in California and use of a motor vehicle, or the ability to utilize an alternative method of transportation.
• Appointment is subject to fingerprinting, review of conviction record, and a background investigation.

Nice To Haves

• Courses in office management, business English, business arithmetic, and human relations.
• A first-aid certificate issued by the Red Cross.
• Understanding of school office policies, procedures, and safety.
• Understanding of school-based time reporting policies and procedures and use of the BTS system for time reporting.
• Understanding of District-specific software such as LRP Shopping Cart and MiSIS.
• Understanding of school-based budgeting and accounting procedures (specified for Continuation School Office Manager only).
• Resourcefulness, strong analysis and problem-solving skills, and ability to make sound decisions.
• Flexibility and ability to multitask effectively under pressure and frequent interruptions.
• Strong organizational skills and exceptional customer service skills.
• Effective verbal and written communication skills.

Responsibilities

• Maintain financial records related to fee computation and family billing; collect fees, distribute receipts, post to records, balance family accounts, and prepare and make bank deposits.
• Set up and maintain records, check or complete forms, make calculations, and prepare regular and special reports concerning matters such as attendance, eligibility, personnel organization, budgeting, accidents, special programs, time reporting, requisitions, and purchase orders.
• Arrange appointments for the Early Education Center site administrator, maintain an appointment calendar, receive visitors, screen telephone calls and mail, and compose communications from general instructions or rough notes.
• Process applications for subsidized service programs by contacting employers and verifying parents’ employment, income, and needs against state and District eligibility policies.
• Answer or refer inquiries, contact administrative offices and public service agencies, explain District and Division policies, and coordinate and provide approved information to parents, students, center personnel, and the public by phone and in person.
• Review communications, bulletins, and reports and obtain information as requested by the site administrator for center personnel, parents, children, and others.
• Organize and maintain files, records, guides, and rule books.
• Orient new and substitute teachers, volunteers, and aides to center and office policies and procedures; distribute materials and issue keys.

Benefits

• Paid premiums for a choice of medical, dental, vision, and life insurance plans.
• Membership in the California Public Employee Retirement System (CalPERS).
• Full-time employees earn up to two weeks of paid vacation to start, increasing to three weeks after five years of year-round paid service.
• Up to 13 paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED