Early Childhood Site Supervisor

Neighborhood House•Portland, OR

22h•$65,000 - $68,600

About The Position

The Early Childhood Site Supervisor is a mid-level administrative leader responsible for the effective implementation and day-to-day operations of Neighborhood House’s Head Start and/or Early Head Start site. Reporting directly to the Education Manager, the supervisor integrates educational, health, nutrition, family engagement, mental health, inclusion, and community partnership services to provide coordinated support for children and families. The role monitors program and licensing compliance, classroom practices, documentation, safety, and continuous improvement while supporting school readiness and equitable, inclusive early learning. The Site Supervisor directly supervises classroom staff, including teachers, assistant teachers, and classroom aides, and supports volunteers. Responsibilities include coaching and evaluating staff, facilitating professional development, supporting hiring and onboarding, managing site resources and facilities, and maintaining readiness for licensing and program monitoring. The supervisor also builds relationships with families and community partners and serves as a liaison between frontline staff and agency leadership. The position requires a bachelor’s degree in Early Childhood Education, Child Development, or a related field with specified coursework; four years of lead-teacher experience with children under five; STEP 10 or higher on the Oregon Registry or equivalent education and experience; and at least one year of supervisory experience. Required credentials include CBR, ORO Step, and First Aid/CPR certification. Pay is $65,000–$68,600. The role is full-time and includes a comprehensive benefits package.

Requirements

Bachelor’s degree in Early Childhood Education (ECE) or Child Development, or a related field with at least 30 quarter/20 semester credits in ECE, Child Development, Elementary Education, or Special Education.
At least 4 years of experience teaching children under 5 as a lead teacher in a formal early childhood education setting.
STEP 10 or higher on the Oregon Registry, or an equivalent combination of education and experience.
At least 1 year of supervisory experience.
CBR, ORO Step, and First Aid/CPR certification.
Demonstrated ability to provide mid-level operational and cultural leadership and align program implementation with organizational goals.
Strong ability to guide, motivate, and supervise classroom staff and volunteers and promote accountability and collaboration.
Knowledge of early childhood development and best practices for children from birth through age five.
Knowledge of developmentally appropriate, trauma-informed, and culturally responsive practices.
Understanding of curriculum implementation, school readiness goals, assessment protocols, and ability to monitor and provide feedback on practice.
Experience supervising teaching staff, including performance observation, feedback, and coaching.
Ability to conduct monthly one-on-one staff meetings and support staff professional growth.
Ability to track professional development attendance, training completion, make-up sessions, and records.
Ability to manage volunteers, provide daily guidance, track hours, and ensure adherence to program expectations.
Knowledge of health and safety regulations, facility maintenance, and emergency preparedness procedures.
Ability to oversee site operations and manage supplies and purchasing within budget limits.
Ability to track and submit daily meal counts in accordance with USDA, CACFP, and program guidelines.
Thorough understanding of Head Start Program Performance Standards, state licensing regulations, and agency policies.
Ability to monitor compliance, documentation, and reporting; support licensing renewals, monitoring visits, and audit follow-ups; and collaborate on corrective actions.
Strong interpersonal and communication skills for working with families, volunteers, and community partners.
Ability to advocate for children and families and represent the site at family engagement events and select community meetings.
Ability to manage multiple priorities, track performance data, review reports, analyze trends, and follow up for accountability.
Intermediate proficiency with Microsoft Office: Word, Excel, PowerPoint, and Publisher.
Intermediate proficiency with Outlook Mail, Calendar, and OneDrive.
Ability to communicate information clearly, observe details at close range, remain stationary, operate a computer and office machinery, walk, stoop, kneel, crouch, and move items weighing up to 50 pounds.

Nice To Haves

Master’s degree in Early Childhood Education (ECE), Child Development, or a related field.
Previous Head Start experience.
At least 2 years of supervisory experience.
Knowledge of Child Plus.
Knowledge of research-based child development assessment tools.
Direct experience working with parents.

Responsibilities

Oversee site-level Head Start and/or Early Head Start operations and ensure implementation of program policies, procedures, and performance standards.
Coordinate educational, health, nutrition, family engagement, mental health, and inclusion services with component-area managers and staff.
Monitor classroom and site activities for alignment with agency goals, Head Start standards, state licensing requirements, and agency procedures.
Review classroom operations, schedules, curriculum implementation, lesson plans, assessments, and child portfolios; provide feedback and follow-up support.
Collaborate with management to develop and implement corrective action and quality improvement plans.
Monitor attendance and work with Family Services to follow up on absences and document reasons and patterns.
Participate in the agency Leadership Team and contribute to planning, coordination, and cross-program problem-solving.
Facilitate on-site mental health and inclusion services and ensure classroom staff support service delivery and documentation.
Maintain CLASS reliability and conduct CLASS observations as assigned.
Directly supervise approximately 12–15 classroom staff, ensuring appropriate ratios, scheduling, and classroom coverage.
Conduct staff observations and evaluations in collaboration with the Education Manager, and provide coaching, feedback, and performance improvement support.
Hold monthly one-on-one meetings with staff to review performance, goals, challenges, and professional growth; monitor professional development hours and create individualized development plans.
Promote an inclusive, collaborative, and mission-driven workplace culture and address team conflicts constructively.
Ensure staff attend required professional development, track training completion, and arrange make-up sessions as needed.
Screen, interview, and recommend candidates; lead new-hire onboarding and orientation under the Education Manager’s direction.
Oversee volunteer onboarding, scheduling, and tracking, and serve as the daily contact for volunteers.
Maintain accurate timecards and attendance tracking and ensure staff have the tools, resources, and training needed for their roles.
Oversee facility cleanliness, maintenance, organization, safety, and developmental appropriateness; report repair and service needs to the Facilities Manager.
Manage site inventory and purchasing responsibly, maintaining accurate and timely records in Financial Edge Blackbaud.
Ensure meal counts are recorded and submitted daily in accordance with USDA, CACFP, and program requirements.
Ensure classrooms and common areas are equipped and reflect children’s cultures, languages, and learning needs.
Build relationships with families, support family concerns, and collaborate with Family Advocates to promote home-school connections and family participation.
Represent the site at family events and community activities and support communication among staff, families, and community partners.
Use data, observation, and feedback to identify trends and inform planning and continuous improvement.
Advocate for children and families through equitable, inclusive, and trauma-informed practices; support organizational initiatives and cross-functional teams.
Maintain readiness for licensing and program monitoring and complete licensing renewal processes under the Education Manager’s oversight.