Early Careers Recruiting Coordinator

Creative Artists Agency•New York, NY

22h•Hybrid

About The Position

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 3,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. The role is for an Early Careers Recruiting Coordinator to join a dynamic, people-first team, providing essential support to the US Early Careers Recruitment team. This team is dedicated to identifying and attracting exceptional talent for entry-level and support functions across the agency. The coordinator will be an active, hands-on contributor to the recruitment process: sourcing and screening candidates, coordinating interviews, managing candidate communications, and maintaining accurate records in Workday. This is an excellent opportunity for someone early in their HR or recruiting career who thrives in a fast-paced, high-volume environment and is eager to grow.

Requirements

2+ years of experience in an administrative, coordinator, or recruiting support role.
Exceptional organizational skills with the ability to manage competing priorities and high-volume workflows without sacrificing attention to detail.
Excellent written and verbal communication skills, with a professional, service-oriented approach to candidate and stakeholder interactions.
Demonstrated ability to learn new systems and processes quickly and independently.
Adaptable and proactive, with the ability to shift priorities fluidly in a fast-paced corporate environment.
Collaborative team player with a strong sense of urgency and the ability to engage effectively across all levels of the organization.
Strong proficiency in the Microsoft Office Suite.
Experience with ATS/CRM platforms.

Nice To Haves

Experience in early careers, campus, or university recruiting.
Familiarity with internship program planning and implementation.
Proficiency with Workday ATS platform.
Bachelor's degree or equivalent practical experience.
A genuine, long-term interest in building a career in Talent Acquisition or HR.

Responsibilities

Manage a high volume of interview scheduling, informational interviews, and candidate logistics across phone, virtual, and in-person formats.
Serve as a reliable point of contact for candidates, providing timely, professional communication throughout the recruiting, hiring, and onboarding process.
Maintain call logs and facilitate clear, organized communication between hiring managers and Early Careers Recruiters.
Track and manage candidates with accuracy and care using Workday, ensuring data integrity across all stages of the pipeline.
Source and engage passive candidates for current and future entry-level roles, contributing to a strong talent pipeline.
Partner with Recruiters and business leaders to maintain a healthy, active candidate pool aligned to hiring goals.
Support Recruiters in the development and execution of recruiting strategies and hiring goal attainment.
Post and maintain job descriptions across relevant platforms and systems.
Assist with the planning, coordination, and execution of on-campus and virtual recruiting events.
Provide logistical and administrative support for internship program preparation and execution.
Co-facilitate intern training sessions in partnership with Recruiters during the internship program.
Assist the broader Recruiting team with key initiatives, special projects, and other tasks as needed, bringing a flexible, no-task-is-too-small attitude.