Early Careers Recruiting Coordinator

CAA Club Group•New York, NY

1d•Hybrid

About The Position

Creative Artists Agency (CAA) is a leading entertainment and sports agency with global expertise across various sectors including filmed and live entertainment, digital media, publishing, sponsorship sales, and endorsements. Known for its collaborative culture and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for individuals and organizations that shape culture. CAA has been a trailblazer in the agency business, being the first to establish a sports business, an investment bank, a venture fund, technology start-up companies, a philanthropic arm, a business in China, and a brand marketing services division. Recognized by Forbes as the Most Valuable Sports Agency for eight consecutive years, CAA represents over 3,000 top athletes, coaches, broadcasters, and sports personalities, and is involved in broadcast rights, corporate marketing, social impact, and sports property sales. Founded in 1975, CAA is headquartered in Los Angeles with offices globally. The agency is seeking an Early Careers Recruiting Coordinator to join its dynamic, people-first team. This role provides essential support to the US Early Careers Recruitment team, which focuses on identifying and attracting exceptional talent for entry-level and support functions across the agency. The coordinator will be an active, hands-on contributor to the recruitment process, involving sourcing and screening candidates, coordinating interviews, managing candidate communications, and maintaining accurate records in Workday. This position offers an excellent opportunity for individuals early in their HR or recruiting career who thrive in a fast-paced, high-volume environment and are eager for growth.

Requirements

2+ years of experience in an administrative, coordinator, or recruiting support role.
Exceptional organizational skills with the ability to manage competing priorities and high-volume workflows without sacrificing attention to detail.
Excellent written and verbal communication skills, with a professional, service-oriented approach to candidate and stakeholder interactions.
Demonstrated ability to learn new systems and processes quickly and independently.
Adaptable and proactive, with the ability to shift priorities fluidly in a fast-paced corporate environment.
Collaborative team player with a strong sense of urgency and the ability to engage effectively across all levels of the organization.
Strong proficiency in the Microsoft Office Suite.
Experience with ATS/CRM platforms.

Nice To Haves

Experience in early careers, campus, or university recruiting.
Familiarity with internship program planning and implementation.
Proficiency with Workday ATS platform.
Bachelor's degree or equivalent practical experience.
A genuine, long-term interest in building a career in Talent Acquisition or HR.

Responsibilities

Manage a high volume of interview scheduling, informational interviews, and candidate logistics across phone, virtual, and in-person formats.
Serve as a reliable point of contact for candidates, providing timely, professional communication throughout the recruiting, hiring, and onboarding process.
Maintain call logs and facilitate clear, organized communication between hiring managers and Early Careers Recruiters.
Track and manage candidates with accuracy and care using Workday, ensuring data integrity across all stages of the pipeline.
Source and engage passive candidates for current and future entry-level roles, contributing to a strong talent pipeline.
Partner with Recruiters and business leaders to maintain a healthy, active candidate pool aligned to hiring goals.
Support Recruiters in the development and execution of recruiting strategies and hiring goal attainment.
Post and maintain job descriptions across relevant platforms and systems.
Assist with the planning, coordination, and execution of on-campus and virtual recruiting events.
Provide logistical and administrative support for internship program preparation and execution.
Co-facilitate intern training sessions in partnership with Recruiters during the internship program.
Assist the broader Recruiting team with key initiatives, special projects, and other tasks as needed, bringing a flexible, no-task-is-too-small attitude.