Recruiting Coordinator

Qualia • Austin, TX

10d • Hybrid

About The Position

At Qualia, we've built the leading B2B real estate technology that transforms the home buying and selling experience into a simple, secure, and enjoyable process. Our SMB and Enterprise products bring together users from across the real estate ecosystem---homebuyers and sellers, lenders, title and escrow agents, and real estate agents---onto a single shared digital closing platform, providing greater clarity and transparency to real estate transactions. Today, through our business customers across the country, millions of consumers use Qualia to close on homes every year.
WHAT YOU'LL WORK ON
Qualia is growing rapidly, and your role as a Recruiting Coordinator is to help the recruiting and hiring teams by owning all interview logistics and candidate experience. You will work with teams across the entire organization to help coordinate the interview process from start to finish. You are detail-oriented, organized, personable, and able to guide candidates through the interview process to ensure their experience is highly positive. As one of the first people at Qualia that candidates interact with, you will be making the first impression that represents who we are. This is a launchpad into a career in talent acquisition. No prior recruiting experience required - we'll teach you the craft.

Requirements

• Bachelor's degree or equivalent experience
• Impeccable attention to detail and organizational skills
• Fantastic interpersonal communication skills (written and oral) and experience interfacing with all levels of an organization
• Thrives in a multi-tasking environment and demonstrates the ability to prioritize high-demand moving parts, despite any obstacles, with professionalism and good judgment
• Comfortable navigating multiple software tools and learning new systems quickly
• Demonstrated fluency with AI tools (e.g., ChatGPT, Claude, Gemini) and a track record of proactively using them to work more efficiently
• At Qualia, we're applying AI across our company and products, so we're looking for candidates who are just as excited to experiment with AI and learn how it can improve recruiting operations
• Based in Austin, TX, with the ability to work in the office a minimum of two days per week is required.

Responsibilities

• Take the lead on coordinating a high volume of complex interviews across multiple departments at a fast pace
• Support all scheduling logistics for your talent team’s needs, including the coordination of recruiter and hiring manager phone interviews and remote onsite interviews
• Become a master of our applicant tracking system, Greenhouse, to keep candidates moving quickly through the pipeline
• Build strong partnerships with recruiters, the teams they support, and their candidates to drive an efficient process for providing the best candidate experience
• Identify challenges and implement change to improve our workflow and manage partnership expectations
• Leverage AI tools to streamline scheduling, candidate communications, and administrative workflows, continuously identifying opportunities to reduce manual work across the recruiting process
• Help maintain and improve recruiting automations, working with the team to optimize how we use technology throughout the hiring funnel

Benefits

• In addition to comprehensive health plans, a 401k program, and commuter benefits, we prioritize family and personal well-being through professional development, parental leave, and a flexible time off policy.
• Qualia offers a robust online onboarding program to train new hires, biweekly all hands meetings, and a variety of internal virtual events to keep employees connected.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees