EA, VP

Ontario Clean Water Agency

4d • CA$66,943 - CA$92,642 • Onsite

About The Position

Water is our business and our passion. It can be yours too. The water professionals at OCWA know the value of water better than anyone. Our work benefits communities across Ontario every day. Our job (and possibly yours) is also to return treated and safe water back to our lakes and rivers. At OCWA, we have a deep respect for the environment and our responsibility for the health of the communities we serve drives us. A job at OCWA is an opportunity to make a positive impact on millions—a big responsibility. Are you ready? We think you are. So come on in. The water is perfect. Do you have extensive senior level expertise in business support coordination, and excellent analytical, problem solving and client relationship skills? Consider this opportunity with the Finance Division of the Ontario Clean Water Agency (OCWA) to coordinate a range of operational activities and administrative services for the division; provide advice to the Vice President and division management team on operational and administrative policies, procedures and processes; and act as primary liaison on behalf of the Vice President with division, OCWA, ministry, inter-ministry and external senior executives and stakeholders.

Requirements

• Knowledge of Business Operational and Administrative Principles, Methods and Processes: Excellent knowledge of executive administrative service and business support principles, protocols, methods and practices.
• Proven experience in developing, implementing and managing organizational operational and administrative processes and procedures.
• Demonstrated knowledge of financial planning, control, analysis and reporting principles, processes and techniques.
• Demonstrated knowledge of business planning, issues management, HR administration, contract management, Freedom of Information and Protection of Privacy inquiry response, and procurement processes to coordinate related division operational activities and provide advice to division senior management.
• Planning, Administrative, Coordination and Computer Knowledge and Skills: Demonstrated excellent planning, administrative, coordination and organizational skills.
• Proven experience in leading organizational operational and business support activities, services, and projects.
• Proven experience in leading/coordinating the work of administrative staff.
• Project planning and management skills.
• Demonstrated ability to take initiative, and complete work within tight deadlines and changing priorities, and under minimal supervision.
• Demonstrated excellent computer skills with expertise in word processing, database management, spreadsheet, and presentation and internet/intranet website applications.
• Business Relationship, Advisory and Verbal Communication Skills: Proven relationship management skills to relate effectively to OCWA and ministry executive offices, internal and external stakeholders, and to participate in consultations as a representative of the Vice President and the division.
• Proven advisory skills to provide administrative advice, briefings and recommendations to the Vice President and division management.
• Demonstrated ability to provide thorough and accurate program information and resolve issues in response to inquiries.
• Proven ability to contribute effectively as a team member.
• Research, Analytical, and Written Communication Skills: Demonstrated skill and experience in conducting information research, analyzing information, determining optimum solutions/strategies to division business support issues.
• Demonstrated written communication skills to prepare research summaries, operational/administrative reports and draft correspondence, planning papers and briefing documents

Responsibilities

• Provide executive support to four Directors across three departments: Procurement, Financial Planning & Analysis, Controllership and ERP Implementation.
• Provide issues management and correspondence coordination, briefings and support to the Vice President and coordinate the division flow of executive requests and reports.
• Coordinate processes and advise/support the division management team on the status of initiatives, projects and processes.
• Coordinate systems/processes for the development, monitoring, analysis and reporting of the division budgets, financial forecasts, FTE allocations, human resources records, contract management and procurement initiatives.
• Provide advice and recommendations to the Vice President and division senior management on division budget management/FTE issues management strategies and solutions.
• Lead projects for the development, implementation and management of division administrative and business support procedures, processes, systems and practices.
• Establish and manage collaborative relationships on behalf of the Vice President and division senior management with offices of OCWA and ministry executives and officials and with internal/external stakeholders to exchange information, respond to inquiries, and resolve issues.
• Coordinate Fleet operations between external provider and internal stakeholders across the Agency
• Lead administration of Agency’s purchasing card program, supporting staff and program across all divisions
• Provide general administrative support to the Vice President and the division.
• Provide technical leadership guidance to division administrative staff and undertake special project assignment

Benefits

• Flexible learning and development opportunities.
• Opportunities for career advancement and specialization with the largest provider of water and wastewater services in Ontario.
• Work with the partner of choice for more communities than any other water and wastewater service organization in Ontario for over 30 years.
• Work with an organization committed to innovation and advanced technology.
• A defined benefit pension plan; Comprehensive Health Plan; Life and Disability Insurance.
• Maternity and parental leave top-up benefits including for adoptive parents.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed