E-Billing Coordinator / Conflicts Analyst

Sherman Atlas Sylvester & Stam•Florham Park, NJ

14h•Onsite

About The Position

Sherman Atlas provides the highest caliber legal expertise to its clients and a collaborative team-oriented environment for its attorneys. Sherman Atlas believes that a good work/life balance enables it to provide excellent legal service over the long-term. We have built a modern firm based on the belief that a healthy life outside the office supports a positive and rewarding legal career and forms the foundation of a lasting firm culture with committed attorneys. We have been consistently ranked as one of the Best Places to Work in New Jersey and intend to continue to support our clients and our attorneys as a family. Sherman Atlas Sylvester & Stamelman is currently recruiting for an E-Billing Coordinator/ Conflicts Analyst for our Florham Park office. This position will be responsible for the administration of the electronic billing processes, conflicts check reporting and accounts payable data entry. The ideal candidate will possess strong analytical and problem-solving skills. The E-Billing Coordinator/ Conflicts Analyst will report to the Controller. This is an in-office position five days per week.

Requirements

1+ years e-billing experience (e.g. ProLaw)
Experience with ProLaw
Excellent verbal and written communication skills
Self-starter that delivers superior customer service
Must be detail-oriented with excellent organizational skills
Ability to work in a fast-paced environment
Flexibility to work overtime, as needed

Nice To Haves

Law firm experience preferred

Responsibilities

Responsible for the administration of all electronic billing clients; inclusive of documentation, training, analysis, reporting, and security.
Maintain profile for each electronic billing vendor being utilized; inclusive of policies and contact information. Communicate all e-billing guidelines, and updates to key members of the Finance Team.
Meet with billing attorney(s) or secretaries to discuss electronic billing processes.
Generate and distribute e-billing reports on a weekly basis / Audit on a weekly basis
Work within the E-billing Hub and help troubleshoot/resolve electronic billing problems.
Work with Billing Coordinators and timekeepers in order to ensure compliance with all Electronic Billing Guidelines.
Work with Collections Team to solidify proactive follow-up on aged invoices submitted electronically and auditing.
Address all rejected invoices within two business days and auditing
These duties may be ongoing or ad hoc in nature.
Other duties as may be assigned to fully meet the requirements of the position
Prepares and finalizes conflict check reports using the firm’s conflicts database to be sent to attorneys, analysts and other staff
Analyzes, or is able to analyze when necessary, standard new business and lateral conflicts checks such as advisory, NDAs, transactional checks and others
Communicate with attorneys and staff regarding conflict check results and any missing information from the request form, validating the requirements for the conflicts check with the attorney or secretary requesting the report
Updates data in the conflicts databases as necessary; conduct corporate research using internal and external information resources to confirm the accuracy of the information
Obtains the necessary guidance from attorneys or other Conflicts staff with understanding the requirements to properly evaluate the conflicts check (lateral candidate, potential client, potential adverse party, etc.)
Conducts research regarding corporate entities that are subject to conflicts review using a variety of electronic databases, the Internet, and print sources
Analyzes and replies to attorneys’ responses concerning any potential or actual conflict
Prepares a summary of information from the conflicts report analysis and follow-up responses, and reports the information to the attorney who made the request
Communicate with attorneys by presenting a brief, clear statement of potential conflicts situations recognized in the conflicts reports
Open matters
Enter vendor invoices into Firm’s system (ProLaw) for payment
Enter client invoices into the Pro-Law and enter client/matter # and information for billing purposes.
Enter partners’ / attorneys’ / staff’s expense reports for payment
Double check amounts, sums, totals, etc.