e-Billing/Budget Compliance Administrator

Wilson Elser - Business & Legal Professionals•New York, NY

6h•$60,000 - $85,000•Hybrid

About The Position

At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal’s survey of the nation’s largest law firms. Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our e-Billing/Budget Compliance Administrator position. The position can be based in either our White Plains, NYC (Midtown or Downtown), Stamford, CT or Madison, NJ offices. We are amenable to remote candidates in states where we have offices.

Requirements

Advanced Excel skills ; experience with formulas, VLOOKUP and pivot tables preferred
Ability to work independently in a professional environment
High level analytical and problem solving skills
Very organized and able to handle multiple tasks effectively
Excellent customer service and communication skills
Strong reading comprehension and writing skills
Knowledge of legal e-Billing and Middleware systems preferred

Nice To Haves

Undergraduate degree desired. Candidates with significant experience may be considered.

Responsibilities

Assist attorneys with the preparation of budgets utilizing the firm's proprietary budget application
Training partners and support staff on the firm's proprietary budget application
Submit budgets on various middleware sites
Submit accruals per client guidelines and update accrual schedules accordingly
Research and resolve all new budget related issues
Research budget rejections and coordinate with attorneys/clients to resubmit budget
Analyze exhausted budgets and determine if an updated budget is necessary; coordinate with attorneys as necessary
Monitor and report on all budget statuses
Handle all issues identified in budget related compliance reports
Monitor E-billing mailbox and handle all budget related requests in a timely manner
Maintain internal database of e-billed clients and their budgeting requirements
Document and update reference materials for all aspects of the e-billing budget process as necessary
Escalate issues as needed to Supervisor, Manager and Director
Interact with internal clients (Partners, Associates, Legal Assistants) and external clients (Insurance companies and middleware vendors) as necessary
Performs other duties as assigned