Driver Supervisor & Truck Fleet Coordinator

Vanderbilt University Medical Center • Nashville, TN

23d • Onsite

About The Position

The Driver Supervisor & Truck Fleet Coordinator coordinates daily fleet operations, driver compliance, and vehicle maintenance to ensure the safe, sterile, and timely transport of critical medical materials. In a 24/7/365 healthcare environment, the role supervises drivers and manages a specialized vehicle fleet while balancing DOT regulations and healthcare requirements, including HIPAA, OSHA, and FDA cold-chain standards. Delivery delays may directly affect patient care.

The position coordinates driver schedules, shift handoffs, and assignments; oversees driver performance, onboarding, and safety training; and supports driver morale and retention. It manages temperature-controlled vehicles, preventive maintenance, sanitation, vendor relationships, fleet tracking, and responses to vehicle breakdowns. The role also maintains regulatory records, investigates incidents, and implements corrective actions.

The work is split between an office setting and a truck yard or shop, with exposure to variable weather, loud machinery, and fumes during fleet audits. Occasional lifting of up to 50 pounds may be required when assisting with load securing or equipment evaluation. The position requires flexible hours and participation in an on-call rotation to support a 24/7 schedule.

Requirements

• At least 3–5 years of experience in fleet management, dispatch, or driver supervision; the posting also lists a 4-year experience level.
• High school diploma or GED.
• Strong understanding of FMCSA, DOT, and OSHA safety regulations.
• Proficiency with fleet management software and routing software.
• Strong conflict-resolution skills and ability to manage diverse personalities in stressful, time-sensitive conditions.
• Exceptional problem-solving skills under extreme time constraints and emotional intelligence to manage a 24/7 team supporting patient care.
• Willingness to work flexible hours and participate in an on-call rotation.
• Ability to occasionally lift up to 50 pounds when assisting with securing loads or evaluating equipment.

Nice To Haves

• Experience in a 24/7 operational environment is highly preferred.
• A valid Class D CDL is preferred to assist with occasional spot checks or yard movements.

Responsibilities

• Coordinate 24/7 driver schedules, shift handoffs, and slip-seat assignments, including coverage across holidays.
• Conduct performance reviews, monitor driver behavior, and implement corrective action when needed.
• Support driver retention by cultivating a respectful and supportive team culture.
• Lead new-driver orientation, road testing, and ongoing safety training.
• Monitor and maintain climate-controlled fleet vehicles to keep medical supplies within FDA temperature thresholds.
• Manage preventive maintenance schedules and vehicle sanitation protocols to prevent cross-contamination and maintain fleet readiness.
• Oversee relationships with repair shops, fuel providers, and roadside assistance vendors to control costs and reduce delays.
• Monitor fleet telematics, GPS tracking, and fuel card data to optimize routes, reduce idling, and prevent unauthorized asset use.
• Respond to after-hours mechanical issues and arrange roadside services.
• Maintain driver qualification files, medical cards, and drug and alcohol testing pools in accordance with FMCSA and DOT regulations.
• Lead accident investigations, file incident reports, and implement root-cause corrective actions.
• Plan and set day-to-day team objectives and resolve technical and operational problems within provided guidelines.
• Perform routine safety checks and support continuous improvement and effective use of departmental resources.

Benefits

• The role may include health, disability, retirement, and/or wellness offerings.
• The employer describes opportunities for professional growth and a supportive community and purpose.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED