Driver Hiring, Onboarding & Compliance Coordinator
About The Position
Starr Bus Charter & Tours, a family-owned company for nearly 80 years, is seeking a Driver Hiring, Onboarding & Compliance Coordinator. This fast-paced, deadline-driven role is crucial for ensuring our drivers, who are the face of the company, are properly hired, qualified, and supported. You will be responsible for screening and interviewing applicants, managing all aspects of pre-employment compliance, coordinating new hire training, and maintaining complete and current driver qualification files. As the first point of contact for driver candidates, clear, friendly, and timely communication is essential.
Requirements
- At least 1 year of experience in HR, recruiting, onboarding, or compliance administration
- Experience conducting phone screens or interviews with job candidates
- Experience handling confidential personnel, payroll, or medical information
- Working knowledge of Microsoft 365 suite
- Ability to work in-office full-time, Monday through Friday
Nice To Haves
- Familiarity with FMCSA/DOT regulations (DQ files, drug and alcohol testing, Clearinghouse, PSP)
- Experience with I-9 verification and new-hire paperwork
- Experience with Avatar Technology, an applicant tracking system, or similar compliance or HR software
- Proficiency using AI tools to draft documents, organize information, and streamline routine work
Responsibilities
- Run driver recruiting end to end: manage job ads and recruiting spend with our Indeed account team, review applications and MVRs, conduct phone screens and interviews, and schedule road tests
- Manage pre-employment compliance, including DOT physicals and drug screens, background checks, FMCSA Clearinghouse queries, PSP reports, and verification of employment requests
- Prepare offer letters and administer new-hire onboarding paperwork, including I-9 verification, tax forms, and payroll setup with accounting
- Partner with our training department to schedule new-hire training and track each trainee's progress, and set up trainees in our dispatch, telematics, and training systems
- Build and maintain Driver Qualification files to FMCSA standards, including road test certificates, annual reviews, and medical certification records
- Monitor ongoing compliance for all CDL holders, including license and medical card renewals, random and follow-up drug testing, semi-annual MVRs, and annual Clearinghouse queries
- Issue driver equipment and keep personnel records, contact lists, and insurer rosters up to date
Benefits
- Medical benefits
- Dental benefits
- Vision benefits
- Paid holidays
- Paid vacation
- Paid sick time
- 401(k)
- Company-paid life insurance
- Short-term disability
- Employee discounts on Starr Tours vacations for you and your family
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
