Drilling Operations Project Coordinator

Terracon•Lodi, CA

17d

About The Position

The Drilling Operations Project Coordinator supports drilling project activities through scheduling, document control, financial tracking, client communication, and coordination across project teams and local offices. The role helps maintain project and client documentation, monitor proposal and project status, milestones, budgets, billing, schedules, and timelines, and prepare project reports, templates, proposals, fee estimates, and change orders. It also supports Work in Progress (WIP), invoicing, Accounts Receivable, utility locating and clearances, and client communications regarding report status, delivery schedules, and system access. The position provides engineering and drilling support as directed, including developing drawings and directives for proposed boring and test pit locations and plans; preparing boring and test pit logs; coordinating drilling; and classifying soil and rock samples in the field. It coordinates client opportunities, requests for proposals, task orders, and change orders with offices, and supports project delivery across cost, schedule, quality, information, and contracts. The coordinator maintains project tracking systems and client-specific information in TerraNet and CRM, works with offices to follow client requirements, and supports project and program leadership with communication plans, milestones, resource management, and assignments. The role also maintains project- or program-level Compass, as applicable, and provides training and coaching to operational project managers and team members on Compass and Terracon client programs and systems. Safety rules, guidelines, and standards must be followed on all projects.

Requirements

High school diploma.
At least 4 years of related experience.
Fluency in Microsoft Office applications.
A valid driver's license with an acceptable violation history may be required.

Nice To Haves

Associate or bachelor's degree in a related field.
Experience with gINT Geotechnical software and AutoCAD LT, if applicable.

Responsibilities

Coordinate project and client document processes, tracking and routing documentation and maintaining availability for local offices and operations.
Track proposal and project status, milestones, billing, budgets, schedules, timelines, and financial data with financial analysts, accountants, and project teams.
Draft reports, templates, proposals, fee estimates, change orders, communications, and other project documentation.
Support management of project Work in Progress (WIP), invoicing, and Accounts Receivable (AR).
Schedule and coordinate utility locating services and project clearances as needed.
Develop drawings and directives for proposed boring and test pit locations and plans; prepare boring and test pit logs; coordinate drilling; and perform field classification of soil and rock samples as directed.
Communicate with clients about report status, delivery schedules, system access, and project requirements.
Receive and coordinate client opportunities, requests for proposals, task orders, work authorizations, and change orders with local offices; provide clarification of key client and project requirements and follow up as needed.
Maintain spreadsheets or other tracking systems for proposal and project status, milestones, deliverable dates, and project financial data.
Update TerraNet, CRM, and related resource sites with client requirements, templates, communications, scope, pricing, delivery and quality information, and key client contacts.
Provide document control and ensure project documentation complies with established processes, quality standards, project requirements, client protocols, contracts, and management policies.
Support project delivery across cost, schedule, quality, information, and contracts on multiple assignments.
Work with client external systems when applicable and required, and interact with key client contacts as needed or directed.
Keep project team members informed about status, delivery issues, and other relevant matters; help ensure offices understand and follow client-specific requirements.
Support proposal and project registration setup, and work with NAM to develop or maintain a Program Manual or related documents.
Support project and program leadership with client communication plans, milestone tracking, resource management, and resource assignment.
Maintain and update project- or program-level Compass, as applicable, and train and coach operational project managers and team members on its use and applicability.
Work with Terracon Client Service Managers and/or Client Service Specialists to incorporate and advance Compass internally and externally.
Follow safety rules, guidelines, and standards for all projects and participate in pre-task planning.