Drayage Administrative Assistant

WEST COAST TRANS ALLIANCE•Long Beach, CA

4d•Onsite

About The Position

West Coast Trans Alliance is seeking an experienced and organized individual to support our Asset division, West Coast Trans Intermodal, as a Part-Time Drayage Administrative Assistant. This role operates out of our truck yard in Wilmington. This role is in-person, M-F 0800-1200.

Requirements

Authorization to work in the US
High School Diploma or Equivalent
Ability to be highly organized/detail-oriented
Ability to multitask, problem solve and function in a fast-paced environment
Proficiency in Microsoft Office, QuickBooks and TMS systems

Nice To Haves

1-3 years in drayage or logistics experience preferred
The ideal candidate will have a background admin and/or accounting functions
QuickBooks or other Accounting software experience
Preferably someone with experience of logistics/drayage industry
Excellent communicator with a focus on providing best in class customer service.
A team player who is ready to jump in and help where needed.
A quick learner who can thrive and adapt in a dynamic, high-energy environment.

Responsibilities

Organizing, filing, and maintaining important transportation documents such as bills of lading, delivery receipts, and proof of delivery.
Tracking and filing equipment repairs.
Ensuring compliance with regulations by keeping records of driver logs, fuel & scale receipts, truck/chassis inspections, and other required paperwork.
Inputting data into company systems, including driver schedules, freight information, and billing details.
Keep internal master spreadsheets/web drive up to date.
Assist with the preparation and distribution of customer invoices.
Post incoming payments and send aging reports to customers.
Audit driver manifests and vendor invoices for accuracy
Assist in categorizing expenses in Quickbooks
Answering phones, responding to emails, greeting visitors, and handling general office correspondence.
Managing office supplies, organizing meetings, and performing other administrative duties as needed.