DOT Specialist

Iapetus Holdings LLC•Houston, TX

3d•Onsite

About The Position

The DOT Specialist is responsible for the administration, monitoring, and continuous improvement of all Department of Transportation (DOT), Federal Motor Carrier Safety Administration (FMCSA), and driver compliance programs. This role serves as the organization's subject matter expert for regulatory compliance involving commercial drivers, driver qualification records, FMCSA Clearinghouse requirements, drug and alcohol testing, CSA performance, and transportation safety initiatives. The DOT Specialist partners with Operations, Human Resources, Safety, Fleet Management, and field leadership to ensure compliance and minimize organizational risk.

Requirements

Minimum 3-5 years of DOT, FMCSA, transportation safety, or compliance experience.
Strong working knowledge of: FMCSA regulations, DOT drug and alcohol testing requirements, FMCSA Clearinghouse, Driver Qualification Files, Hours of Service regulations, CSA program requirements.
Advanced proficiency in Microsoft Office, particularly Excel.
Experience using DOT compliance, fleet management or safety management systems.

Nice To Haves

Bachelor's degree in Occupational Safety, Transportation, Human Resources, Business Administration, or related field preferred.
Experience supporting multi-site or multi-state operations preferred.

Responsibilities

Administer a comprehensive DOT and FMCSA compliance program.
Work with 3rd party vendor to review compliance status and follow up with drivers as needed.
Ensure compliance with all applicable FMCSA regulations and company policies.
Maintain audit-ready records and documentation.
Work with 3rd party vendors to resolve compliance matters.
Maintain and audit Driver Qualification Files for all CDL drivers.
Ensure timely completion and retention of: Driver applications, Motor Vehicle Records (MVRs), CDL documentation, Medical Examiner Certificates, Road test certifications, Annual driver reviews, Employment verifications, Applicable CMV documentation.
Monitor expiration dates and proactively address compliance deficiencies.
Conduct periodic DQF audits and corrective action reviews.
Monitor the company's Compliance, Safety, Accountability (CSA) scores and performance indicators.
Respond to and complete DOT Performance Safety History verifications.
Maintain audit readiness throughout the organization.
Lead preparation efforts for DOT audits, investigations, and compliance reviews.
Coordinate responses to regulatory agencies.
Provide regular updates to leadership regarding compliance risks and performance.
Train managers and drivers on DOT compliance requirements.
Assist with onboarding new employees with DOT requirements.
Develop compliance resources, tools, and procedures.
Serve as an internal SME for DOT-related questions and guidance.
Up to 25% of travel.
Other tasks and duties as assigned.
Assist the DER in administering DOT drug and alcohol testing programs, including: Random, Post-accident, Reasonable suspicion, Return-to-duty, Follow-up testing.
Coordinate with Third-Party Administrators (TPA), collection sites, and Medical Review Officers (MRO).
Maintain confidential testing records in accordance with DOT regulations.
Ensure testing quotas and annual compliance requirements are satisfied.
Conduct annual and periodic MVR reviews for drivers.
Identify driving-related risks and compliance concerns.
Track driver's license status, endorsements, restrictions, and renewal requirements.
Onboard/Offboard CMVs, ensuring all vehicles are equipped with current and proper documentation (inspections, cab cards, license plates, etc.).
Audit vehicle qualification and compliance records, promptly correcting any discovered deficiencies.
Monitor inspection, maintenance, and registration documentation on an ongoing basis.
Partner with Fleet Management to ensure compliance with DOT requirements.
Assist with corrective actions arising from roadside inspections or regulatory reviews.
Ensure all regulatory filings (MCS-150, IFTA, IRP, UCR, etc.) are completed timely and accurately.