DOT Manager

Chain Electric Co•Hattiesburg, MS

About The Position

The DOT Manager ensures company-wide compliance with applicable U.S. Department of Transportation (DOT), Federal Motor Carrier Safety Administration (FMCSA), and related regulatory requirements. The role oversees driver qualification programs, DOT drug and alcohol testing compliance, CDL training and credential management, regulatory recordkeeping, audits, and reporting. The DOT Manager works with operations, fleet, safety, human resources, and leadership to maintain compliance and support safe and efficient business operations. The position is primarily office-based and involves frequent computer use, sitting, standing, walking, and communication. Occasional travel to company, training, or field locations may be required. Work outside normal business hours may be necessary when operational or regulatory needs require it. The employee may occasionally lift or move materials weighing up to 25 pounds. The company may provide reasonable accommodations to enable qualified individuals with disabilities to perform essential functions.

Requirements

At least two to three years of experience in DOT compliance, safety, transportation administration, or a related field.
Working knowledge of FMCSA driver qualification and compliance requirements.
Effective written and verbal communication skills.
Proficiency with Microsoft Office and compliance management software.
Strong attention to detail and accurate recordkeeping.
Organization, prioritization, and time-management skills.
Sound judgment and ability to communicate compliance concerns appropriately.
Discretion in handling confidential driver, medical, and testing information.
Ability to collaborate across operations, fleet, safety, human resources, and leadership.
High school diploma or equivalent.
Proficiency with Microsoft Word, Excel, Outlook, compliance management software, and electronic recordkeeping systems.
Valid driver’s license.
Ability to maintain the confidentiality and security of driver qualification, medical, testing, and compliance records.

Nice To Haves

Experience administering DOT drug and alcohol testing requirements.
Associate or bachelor’s degree in business, transportation, safety, or a related field.
DOT compliance or Designated Employer Representative training.
Other job-related credentials may be required based on assigned responsibilities.

Responsibilities

Review driver applicant qualification documents for completeness and compliance.
Request and review Motor Vehicle Records (MVRs), background checks, and related screening documentation.
Maintain Driver Qualification Files (DQFs) and medical certification records.
Track CDL licenses, medical certificates, endorsements, and renewal requirements.
Coordinate and assist with scheduling DOT physical examinations and credential renewals.
Coordinate DOT-required pre-employment, random, return-to-duty, and follow-up drug and alcohol testing.
Record and track testing results in the established compliance system.
Serve as the Designated Employer Representative (DER) and support the Substance Abuse Professional process, including return-to-duty and follow-up testing requirements.
Receive and distribute random testing lists from the third-party consortium.
Conduct driver reviews, including MVR checks and FMCSA Drug and Alcohol Clearinghouse queries.
Perform Safety Performance History checks and respond to Safety Performance History Records Requests for terminated drivers.
Audit and maintain training records, including Entry-Level Driver Training, road-test records, and vehicle inspection documentation.
Conduct internal audits and maintain records supporting compliance with FMCSA requirements.
Submit MCS-150 updates every two years or as otherwise required.
Act as the primary contact for CDL school operations, including scheduling, communication, and enrollment.
Coordinate CDL school instructors and examiners and maintain program records for compliance.
Conduct self-audits of CDL school records and related documentation.
Prepare, submit, and track prohibited or borderline driver-status communications to appropriate business units.
Maintain tracking for intrastate drivers, medical downgrades, and driver qualification restrictions.
Inform management of compliance issues or concerns related to driver qualification status.
Respond to DOT inspections involving drivers or vehicles and provide requested records.
Code applicable business-unit invoices.
Maintain terminated-driver files in accordance with company retention requirements.
Assist with annual and special hauling permits through applicable state and agency portals.
Manage driver qualification, medical, and compliance records securely and confidentially.
Perform other related duties as assigned.
Travel to company locations, training sites, or field operations as required.
Work outside normal business hours when operational or regulatory needs require.