DOT-Fleet Compliance Representative

HOLT Group•Irving, TX

2d•Onsite

About The Position

The DOT/Fleet Compliance Representative is responsible for the management of documentation, record keeping, training program content, vehicle accident investigation and ensuring HOLT’s compliance to Federal Motor Carrier Safety Administration (FMCSA) regulations. The incumbent in this position is expected to model the following practices on a daily basis: Demonstrate alignment with the company's mission and core business values; Collaborate with key internal/external resources; Participate in ongoing self-development.

Requirements

High school diploma or equivalent with additional specialized/technical training or some college
A minimum of five to ten years of DOT or FMSCA Compliance experience
FMSCA Certified Vehicle Inspector, FMSCA Certified Safety Investigator or Safety Auditor, NTC FMSCA Instructor Certification preferred
Valid driver’s license required
Must be able to move objects, and use abdominal and lower back muscles to provide support over time without fatigue
Frequently moves materials or equipment weighing up to 30 lb
Constant movement and use of limbs; this position requires good manual dexterity, coordination, and stamina
Ascends/descends with gradual or continuous progress by oneself, using both hands and feet and climbs up and down ladders
Be able to maneuver safely and work underneath equipment
Routinely reacts to visual, auditory, and other signals, including alarms and instructions, and is required to visually inspect work

Nice To Haves

A commercial driver’s license preferred

Responsibilities

Maintains employee’s driver qualification files per DOT guidelines such as; ensuring employees’ driver license/CDL, medical cards, drug history, MVR, crash information, Hour-Of-Service, and vehicle maintenance information are properly documented file in accordance to standards
Responsible for conducting and managing of vehicle incidents investigations, performing root cause analysis and reporting results to appropriate source and provide guidance to supervisory staff
Ensures that we operate in full accordance with the FMCSR and stays current with changes; provides updates on such
Ensures that our CSA scores and associated BASIC information is accurate; offers recommendations and action plan based on data and trends or inaccuracies
Reviews and tracks DOT inspections - maintaining roadside inspection files and conduct audits of reports; maintain local/state/federal required documentation for DOT inspection and driver records to per regulatory requirement
Maintains a vehicle accident register to comply with Federal, State, and/or Company procedures
Performs desk-top audit of 3rd party trucking companies, evaluates drivers, using data to develop trends; audits records, audits drivers against policy and procedures
Provides training to supervisors and drivers, review Learning Management System training content; develop training modules and facilitating onsite training to technicians, drivers, and managers on a variety of driving compliance topics
Facilitates vehicle inspection training sessions to supervisors, managers, and regional safety supervisor on vehicle inspection procedures and requirements, and audit inspections performed
Performs data analysis on accident and violation information (e.g. HOS, Overspeeds, Inspections, etc.) focus areas for remediation and prevention
Provides on-site inspections of Commercial Motor Vehicle equipment to align with Federal and/or State requirements
Reviews and reports on audit results, writes safety regulation procedures, updates programs, and track hazard corrective actions to completion
Serves as a resource to review and offer input and approval on driver applicants relative to their past employment and driving record
Leads efforts to ensure driver safety performance through the use of our onboard computer system and associated monitoring systems
Represents organization to external stakeholders such as customers or regulatory agencies, support customer audits, legal proceedings and/or depositions
Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
Requires regular and punctual employee attendance
Performs other duties as assigned