DOT Compliance Specialist

SENERGY PETROLEUM LLC•Phoenix, AZ

About The Position

The DOT Compliance Specialist is a key role responsible for ensuring adherence to DOT standards and regulations within the organization. This position works closely with Operations, HR, and Safety departments to ensure that all regulated drivers are fully compliant with DOT and other applicable laws, fostering harmonious working relations between the company, customers, and regulatory agencies. The DOT Compliance Specialist oversees Driver Qualification files, random drug and alcohol testing, and collaborates with external vendors including Third Party Administrators (TPAs), Medical Review Officers (MROs), Substance Abuse Professionals (SAPs), and compliance vendors. You Will Strive for Excellence in the following areas… DOT Compliance Oversight Ensure compliance with DOT standards and regulations, including driver qualifications, hours of service, vehicle inspections, and recordkeeping requirements. Stay current with changes in DOT regulations and communicate updates to relevant stakeholders within the organization. Conduct training sessions and educational programs for drivers and operations staff to ensure awareness of DOT regulations, company policies, and best practices for compliance. Ensure that all commercial and other motor vehicle drivers and the company are complying with Federal Motor Carrier Safety Administration (FMCSA) regulations. Driver Qualification Files Oversee the maintenance of Driver Qualification files to ensure that all documentation, including licenses, medical certifications, and driving records, are up-to-date and in compliance with DOT requirements. Communicate and collaborate with business units throughout the organization to help mitigate risk and design solutions to manage transportation compliance. FMSCA Maintains and reconciles FMCSA accident logs to ensure complete and accurate documentation. Oversees roadside inspection compliance and documentation in accordance with FMCSA standards. Reviews FMCSA MCMIS reports. submits DataQs and challenges when appropriate to protect and maintain CSA safety ratings. Drug and Alcohol Testing Manage all aspects of random drug and alcohol testing programs, including scheduling, coordination with external vendors, and documentation of test results. Collaborate with Third Party Administrators (TPAs), Medical Review Officers (MROs), and Substance Abuse Professionals (SAPs) to ensure compliance with DOT regulations and company policies. Vendor Collaboration: Collaborate with external vendors, including TPAs, MROs, SAPs, and compliance vendors, to facilitate drug and alcohol testing, medical examinations, and other compliance-related activities. Monitor vendor performance and ensure adherence to service level agreements and regulatory requirements. Additional None Supervision of Others None Work Environment Typically work is performed in an office setting frequently. Occasional work around equipment, machinery, and vehicles. Occasional work in dusty, wet, dirty environments and exposure to fuel and fuel fumes, oil, and grease. Occasional work in hot or cold environments. Physical Demands Able to sit and stand for extended periods of time. Able to move about office setting to complete responsibilities. Able to move freely around work and customer sites. Able to climb stairs and ladders, kneel, bend, and stoop. Occasional use of phone, computer, and office equipment. Able to lift up to 75 lbs. Travel 10%

Requirements

Working knowledge of DOT and FMCSA regulations
Strong understanding of safety and compliance laws.
Strong verbal and written communication skills.
Strong computer skills and able to learn company systems and processes.
Adheres to the company’s values and ethical expectations.
Able to effectively multitask with a strong attention to detail.
Strong customer service skills.

Nice To Haves

Three or more years’ experience in warehouse operations, manufacturing, logistics, or a related field.
Trade or technical school (Certificate or diploma) in an applicable field.

Responsibilities

Ensure compliance with DOT standards and regulations, including driver qualifications, hours of service, vehicle inspections, and recordkeeping requirements.
Stay current with changes in DOT regulations and communicate updates to relevant stakeholders within the organization.
Conduct training sessions and educational programs for drivers and operations staff to ensure awareness of DOT regulations, company policies, and best practices for compliance.
Ensure that all commercial and other motor vehicle drivers and the company are complying with Federal Motor Carrier Safety Administration (FMCSA) regulations.
Oversee the maintenance of Driver Qualification files to ensure that all documentation, including licenses, medical certifications, and driving records, are up-to-date and in compliance with DOT requirements.
Communicate and collaborate with business units throughout the organization to help mitigate risk and design solutions to manage transportation compliance.
Maintains and reconciles FMCSA accident logs to ensure complete and accurate documentation.
Oversees roadside inspection compliance and documentation in accordance with FMCSA standards.
Reviews FMCSA MCMIS reports. submits DataQs and challenges when appropriate to protect and maintain CSA safety ratings.
Manage all aspects of random drug and alcohol testing programs, including scheduling, coordination with external vendors, and documentation of test results.
Collaborate with Third Party Administrators (TPAs), Medical Review Officers (MROs), and Substance Abuse Professionals (SAPs) to ensure compliance with DOT regulations and company policies.
Collaborate with external vendors, including TPAs, MROs, SAPs, and compliance vendors, to facilitate drug and alcohol testing, medical examinations, and other compliance-related activities.
Monitor vendor performance and ensure adherence to service level agreements and regulatory requirements.