Donor Experiences and Events Assistant

Indiana University Foundation•Bloomington, IN

5d•Onsite

About The Position

The Indiana University Foundation is seeking a Donor Experiences and Events Assistant to help turn private support into impact by keeping the donor experiences, recognition activities, and events that connect people to Indiana University running smoothly. A major part of your work involves event support, managing timelines and run-of-show documents, handling nametags, coordinating catering, and being present onsite. After events wrap, you compile reports and enter attendance information into the donor database. You bring a service-oriented mindset to this work, staying detail-focused and collaborative to make sure nothing slips and every event reflects well on IUF. You also keep the department running smoothly day-to-day by coordinating the purchasing of event supplies and department materials, maintaining stock levels and storage areas, monitoring equipment, and handling department accounting from check requests and invoice follow-up to travel reimbursements. You're the go-to person colleagues rely on to keep things organized, current, and ready, managing shared inboxes, keeping forms and procedures accurate, and staying sharp on the technology that supports the team's work. Beyond just your team, you will work with colleagues across the university and with external vendors and partners who help bring events to life. If you like organizing moving parts, thrive when plans pivot, and take pride in watching an event come together, we encourage you to apply today.

Requirements

Bachelor's degree preferred
2 years of experience in event logistics, coordination, or a related field
Experience supporting budgeting or finance functions is strongly preferred
Proficiency in basic Microsoft Office suite required, with enhanced abilities in Word and Excel
Strong organizational and customer service skills
Ability to multi-task with meticulous attention to detail
Ability to build working relationships across all levels, both internally and externally
Ability to work with autonomy and take ownership of assigned responsibilities
Excellent writing and editing skills
High degree of comfort working in an environment where business needs fluctuate and change regularly
Ability to exercise good judgment in the handling of confidential information
Demonstrated ability to leverage technology to manage projects and streamline day-to-day work
Professional demeanor and situational awareness

Responsibilities

Event support, managing timelines and run-of-show documents, handling nametags, coordinating catering, and being present onsite.
Compiling reports and entering attendance information into the donor database after events.
Coordinating the purchasing of event supplies and department materials.
Maintaining stock levels and storage areas.
Monitoring equipment.
Handling department accounting from check requests and invoice follow-up to travel reimbursements.
Managing shared inboxes.
Keeping forms and procedures accurate.
Staying sharp on the technology that supports the team's work.
Working with colleagues across the university and with external vendors and partners.