DOM Post Award Core Grants & Contract Program Manager

University of Colorado • Colorado Springs, CO

9d • $70,814 - $90,937 • Hybrid

About The Position

The Department of Medicine (DOM) has an opening for a full-time Post-Award Core Grants and Contracts Program Manager. This position leads the Post-Award Core team, which provides comprehensive post-award support to Department of Medicine Faculty. This role sits within the DOM Research Office and works closely with research leadership, the Office of Grants and Contracts, divisions within the DOM, and research teams to ensure the effective administration and oversight of sponsored projects. The position provides day-to-day leadership, facilitates communication related to sponsored project administration, and ensures compliance with all federal, state, University, and sponsor regulations. A critical element of the role is to deliver timely and expert service and support to DOM faculty and administrators. The position is responsible for maintaining efficient and consistent grants management processes in a fast-paced, collaborative academic environment.

Requirements

• Bachelor’s degree in public administration, physical sciences, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution
• Five (5) years of experience managing sponsored projects administration, including at least three (3) years of post-award administration.
• Three (3) years of experience supervising professional employees.
• Applicants must meet minimum qualifications at the time of hire.
• Applicants must be legally authorized to work in the United States without requiring sponsorship.
• Must be willing and able to walk approximately 0.5 miles between meeting sites.
• Must be able to work 8.00 AM - 5.00 PM Monday through Friday.
• Knowledge of federal, private, and industry grant and contract regulations and rules.
• Strong financial management skills.
• Ability to plan, organize, implement, and coordinate complex financial and administrative activities.
• Ability to work independently as well as part of a team.
• Superior communication skills to liaise effectively with medical, professional, administrative, and other personnel, and expertly present information both orally and in written form.
• Proactive in identifying and addressing issues in real time.
• Adaptability in an environment of frequent change.
• Ability to work efficiently in a fast-paced environment.
• Proven teamwork skills.
• Must be able to work independently following training.
• Ability to establish work priorities and handle multiple deadlines.
• Ability to handle sensitive and confidential information and documents and maintain strict confidentiality in all HR matters; using professionalism and discretion in all conversations, even those not directly related to HR actions.
• Strong organizational skills and attention to detail.
• Proficient in the use of Microsoft Office programs (Excel, Word, Outlook, PowerPoint) and advanced proficiency in creating and maintaining data/financial reports using Excel.

Nice To Haves

• Prior experience working in sponsored projects financial administration, with a focus on federal funders, in an academic environment.
• Previous experience managing a research administrator team.
• CRA certification.
• Experience with CU Anschutz information systems: InfoEd, CONCUR, CU Marketplace, PeopleSoft Finance, CU Data, and HCM.

Responsibilities

• Supervise a team of research services professionals (grant administrators) and assign workloads to team members, ensuring that team members have appropriate workloads.
• Create and maintain standard operating procedures and policies for the Post-Award Core. Ensure accuracy and timeliness of services provided.
• Serve as the Department’s content expert in post-award grants and contracts management.
• Perform journal entries, PETs, funding distributions, and other financial transactions involved in sponsored projects administration to complete financial tasks and tracking for NIH, VA, DOD, and private foundation grants and contracts.
• Implement university fiscal policies and procedures, and state, federal, and sponsor policies and standards applicable to business management of projects (personnel, accounting, auditing, etc.).
• Prepare budgets for federal, state, industry, university, and private sponsors for grants, fellowships, and contracts.
• Responsible for training the team to provide team members with the necessary skills and knowledge to perform their duties effectively and accurately, including all tasks performed by post-award core, such as journal entries, PETs, funding distributions, projections, and other financial transactions involved in sponsored projects administration.
• Ensure all grant and contract team members stay up to date with the latest grant regulations, with a specific focus on NIH awards.
• Provide reports for DOM and division leadership as requested in a timely manner.

Benefits

• Multiple plan options for Medical
• Multiple plan options for Dental
• Disability Insurance
• Life Insurance
• Vision Insurance
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off
• Vacation Days: 22/year
• Sick Days: 15/year
• Holiday Days: 15/year
• Tuition Benefit
• ECO Pass: Reduced-rate RTD Bus and light rail service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level