Documentation Preparation Specialist

HEITECH SERVICES • Atlanta, GA

4d • Onsite

About The Position

The Document Preparation Specialist supports day-to-day federal records management operations with a focus on preparing paper records for digitization and destruction. This role involves retrieving, organizing, tracking, and transporting records, as well as maintaining accurate documentation and databases.

Requirements

• Must be a U.S. citizen and able to obtain a Public Trust clearance.
• High school diploma or equivalent.
• Minimum of 2 years of administrative, records management, or related experience.
• Ability to complete required federal records management training.
• Strong data entry accuracy, attention to detail, and ability to maintain records tracking systems.
• Proficiency in Microsoft Office software programs (Excel, Word, Outlook) and ability to manage large volumes of data.
• Must be able to type at least 40 words per minute.
• Excellent organizational, time management, interpersonal skills and ability to meet production quotas and deadlines.
• Ability to perform physical tasks such as bending, moving and lifting up to 70 lbs.

Responsibilities

• Retrieve and transport physical records from file rooms, storage areas, cabinets, and workspaces, frequently lifting, carrying, and moving records boxes up to 70 lbs.
• Organize, sort, pack, label, and prepare large volumes of records while maintaining accurate box inventories and chain-of-custody documentation.
• Create and maintain detailed box manifests and records documentation, ensuring all records are accurately accounted for and tracked throughout the records management process.
• Verify the completeness and accuracy of record forms and supporting documentation prior to processing.
• Enter records information into government Records Management systems with a high degree of accuracy.
• Prepare and submit weekly and monthly reports to the Project Manager.
• Ensure quality customer service and reference support for federal staff and contractors.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED