Documentation Preparation Specialist

HeiTech Services • Atlanta, GA

4d • Onsite

About The Position

At HeiTech Services, our employees are our biggest assets. HeiTech Services is dedicated to attracting highly skilled and motivated professionals. We value our employees. We offer our employees challenging opportunities that facilitate professional growth and development while also providing the support you need to succeed. We are committed to your success because we understand that our employees are the driving force behind HeiTech Services’ continued growth. About the Role The Document Preparation Specialist supports day-to-day federal records management operations with a focus on preparing paper records for digitization and destruction. This role involves retrieving, organizing, tracking, and transporting records, as well as maintaining accurate documentation and databases.

Requirements

• Must be a U.S. citizen and able to obtain a Public Trust clearance.
• High school diploma or equivalent.
• Minimum of 2 years of administrative, records management, or related experience.
• Ability to complete required federal records management training.
• Strong data entry accuracy, attention to detail, and ability to maintain records tracking systems.
• Proficiency in Microsoft Office software programs (Excel, Word, Outlook) and ability to manage large volumes of data.
• Must be able to type at least 40 words per minute.
• Excellent organizational, time management, interpersonal skills and ability to meet production quotas and deadlines.
• Ability to perform physical tasks such as bending, moving and lifting up to 70 lbs.

Responsibilities

• Retrieve and transport physical records from file rooms, storage areas, cabinets, and workspaces, frequently lifting, carrying, and moving records boxes up to 70 lbs.
• Organize, sort, pack, label, and prepare large volumes of records while maintaining accurate box inventories and chain-of-custody documentation.
• Create and maintain detailed box manifests and records documentation, ensuring all records are accurately accounted for and tracked throughout the records management process.
• Verify the completeness and accuracy of record forms and supporting documentation prior to processing.
• Enter records information into government Records Management systems with a high degree of accuracy.
• Prepare and submit weekly and monthly reports to the Project Manager.
• Ensure quality customer service and reference support for federal staff and contractors.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED